Event Assistant

Position Title: Event Assistant
Department: Events
Reports To: Event Manager
Location: New Orleans, LA
Job Type: Full-Time

Position Overview:
We are looking for an organized and enthusiastic Event Assistant to support the planning and execution of various events. As an Event Assistant, you will assist in all stages of event preparation, from concept development to post-event follow-up. You will work closely with event managers and vendors to ensure events run smoothly, professionally, and within budget.

Key Responsibilities:

• Assist in the planning and coordination of events, including corporate events, conferences, trade shows, weddings, and social gatherings.

• Help with venue selection, contract negotiations, and logistics coordination.

• Manage event registrations, guest lists, and communication with attendees.

• Coordinate with vendors, such as caterers, decorators, AV technicians, and transportation services.

• Assist with event setup, including the preparation of materials, signage, and event spaces.

• Provide on-site support during events to ensure all activities run smoothly, including troubleshooting any issues that arise.

• Maintain event budgets, keeping track of costs and receipts.

• Monitor the progress of event tasks and deadlines, ensuring all necessary elements are in place on time.

• Handle event-related documentation and reports, such as post-event evaluations and feedback.

• Assist in the creation of marketing materials and event promotion on social media or other platforms.

• Ensure the highest level of customer service and client satisfaction throughout the event process.

Requirements

• High school diploma or equivalent.

• Excellent organizational skills and attention to detail.

• Strong verbal and written communication skills.

• Ability to manage multiple tasks and work under pressure.

• Proficiency in Microsoft Office Suite and event management software (e.g., Eventbrite, Cvent).