Vendors and Records Management Specialist (Part-Time)

Working Title: Vendors and Records Management Specialist (Part-Time)

State Role Title: Administrative and Office Specialist II

Position Type: Part-time - Wage / Part-time Salaried

Position Status: Part-Time

FLSA Status: Non-Exempt: Eligible for Overtime

 

College/Division: Finance

Department: 100205 - Associate Controller - Operations

 

Pay Rate: Hourly

Specify Range or Amount: $16.81

 

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? No

 

Beginning Review Date: 01/17/2026

 

About JMU:

At James Madison University (JMU), we’re more than just a publicly funded institution — we’re a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

JMU offers several perks to all employees including:
• A Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
• Free Access to the University Recreation Center (UREC): Employees can enjoy facility access and program registration privileges at UREC and University Park. This includes the climbing wall, equipment centers, and group exercise studios.
• A variety of voluntary benefits such as Pet Insurance, Identity Theft and Legal Protection Plans, and several other supplemental benefits.
• Holiday Breaks: The university is granted 12 holidays a year.
• Talent Development Trainings: The Talent Development department offers a wide variety of personal and professional trainings, eligible for all employees to join.

At JMU, we believe in Being the Change — and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

 

General Information:

The office of accounting technology within the office of accounting operations and disbursements is accepting applications for a Vendors and Records Management Specialist position to assist our team with duties related to accurate vendor data collection and vendor table maintenance, and general office duties.
• Part-time wage position with no benefits
• Hours are typically during normal business hours of 8am – 5pm, working on average 5-8 hours per day (no weekends required)
• Approximately 25-29 hours of work per week over the course of a calendar year
• On-campus position (not remote) in an office environment setting

 

Duties and Responsibilities:

Main responsibilities:
• Practice detailed vendor maintenance procedures to ensure accurate information is captured.
• Perform accurate vendor data collection and vendor table maintenance to meet the needs of the University, PeopleSoft Finance and Cardinal systems.
• Scan documents into an electronic filing system.
• Run reports in a timely manner and ensuring data is accurate.
• Provide professional, courteous service to our internal and external customers while maintaining a positive attitude and work ethic.
• Demonstrate willingness and ability to learn accounting concepts, principals, and business processes to reconcile budgets.
• Demonstrate willingness and ability to perform additional tasks as needed and provide team support.
• Understand and maintain the confidentiality of financial and personal data used according to university policy, state and federal law.
• Understand and abide by the Finance Office Ethics Statement, as well as any internal controls established by management.

 

Qualifications:

Required:
• Demonstrated proficiency with computers, software applications and Microsoft Office applications, including Word, Excel and Outlook
• Demonstrated typing and data entry skills
• Knowledge of administrative practices and procedures
• Strong verbal and written communication skills
• Excellent customer service and people skills to provide a welcoming environment
• Ability to process detailed work with accuracy and efficiency
• Ability to manage co