Billing & Invoicing Staff

The Aerospace Corporation is the trusted partner to the nation’s space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space— delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you’ll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space.

At Aerospace, we are committed to providing an inclusive and diverse workplace for all employees to share in our common passion and aspiration – to carry out a mission much bigger than ourselves.

Job Summary

Under limited supervision, the Billing & Invoicing Staff (Accounting Staff III/IV) prepares, distributes, and reconciles timely / accurate invoices and supporting documentation to our government and commercial space clients that are contract and FAR compliant. The contract types include grants, cost reimbursable, time and materials, and firm fixed price. The full invoicing cycle is inclusive of analysis, accruals, actuals, and reconciliations. In addition, this role collaborates with internal organizations from signed contract to contract close-out. The department environment is dynamic, interesting, and innovative.

Work Model

This position is a hybrid work model with anticipated onsite work presence required (3) days per week in El Segundo, CA, and remote up to (2) day per week, or as business conditions allow.

What You’ll Be Doing

• Prepares accurate invoices with supporting documentation based on contract requirements, corporate practices, and government regulations
• Maintains billing schedules to ensure contracts are billed on time
• Keeps actively engaged with the Contract Billing Manager and the Billing Team
• Assists internal and external customers regarding billing inquiries
• Prepares general ledger journal entries to record billed and unbilled activity during the fiscal month
• Participate in related activities when assigned

What You Need to be Successful

Minimum Requirements for the Accounting Staff III:

• Have an inquisitive nature! Be a pro-active self-starter! Strive for process improvements!
• Bachelors degree in Accounting, Finance, or related discipline
• Six or more years of progressive experience preparing, reviewing, and submitting accurate invoices and/or financial reports to multiple government customers within prescribed deadlines
• Experience with government contracting regulations (e.g., FAR, DFAR, NASA), rates (e.g., overhead, CAS-414, and fee) and different contract types (CPFF, FFP, T&M, Grants, etc.)
• Experience working with SAP systems (e.g., SAP S/4/Dassian) and Excel
• Excellent written, verbal, communication, and interpersonal skills with a customer service focus
• Position requires working a standard 5-day schedule and working more than standard working hours, particularly during fiscal year-end close (September through November)

In addition to the above, the minimum requirements for the Accounting Staff IV includes:

• Ten or more years of progressive experience preparing, reviewing, and submitting accurate invoices and/or financial reports to multiple government customers within prescribed deadlines

How You Can Stand Out

It would be impressive if you have one or more of these:

• CPA with public accounting experience
• Experience submitting electronic invoices using Invoice Processing Platform (IPP) and/or Wide Area Workflow (WAWF) and other methods as required by the contract
• Advanced hands-on experience with SAP S/4/Dassian and Microsoft Excel
• Experience preparing supporting schedules for inclusion in Incurred Cost Claim filings
• Strong knowledge of accounting standards, practices, and procedures
• Experience preparing journal entries, general ledger account reconciliations, and performing month-end close activities

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business.  The grade-based pay range for this job is listed below.  Individual salaries within that range are determined through a wide variety of factors including but not limited to education, experience, knowledge and skills. 

(Min - Max)

$73,800 - $139,800

Pay Basis: Annual

Leadership Competencies

Our leadership philosophy is simp