Administrative Assistant, Lincolnwood, IL

Description

  Administrative Assistant, Lincolnwood, IL

 Full-Time 

Schedule: Monday - Friday 9 a.m. to 5 p.m. 

Job Summary:

The Administrative Assistant facilitates the efficient operation of the assigned department or office by performing a variety of clerical and administrative tasks.

Duties/Responsibilities:

· Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.

· Receives mail, documents, packages, and courier deliveries and delivers or distributes items.

· Manages all the outgoing mail.

· Performs basic filing and recordkeeping; filling of physical documents and/or scans documents for record keeping; for electronic filing documents must be renamed and saved in proper electronic folders.

· Assisting with various data entry, filing, organizing and clerical tasks

· Maintains filing systems and focusing on electronic retention of records

· Retrieves information as requested from records, email, minutes, and other related documents

· Responds to and resolves administrative inquiries and questions

· Coordinates and schedules travel, meetings, and appointments for managers or supervisors

· Maintains office supplies and coordinates maintenance of office equipment

· Performs other various administrative and clerical support tasks as directed by supervisor.

Requirements

  Job Requirements:

Required Skills/Abilities:

· At least 2-4 years of general administrative, clerical, receptionist experience.

· Excellent verbal communication skills.

· Excellent interpersonal and customer service skills.

· Excellent organizational skills and attention to detail.

· Basic understanding of administrative and clerical procedures and systems.

· Proficient with Microsoft Office Suite or related software.

· Ability to work independently.

Physical Requirements:

· Prolonged periods sitting at a desk and working on a computer.

· Must be able to lift up to 25 pounds at times.

Upholdings offers a quality benefits package to eligible team members including Medical and Dental, company paid Long Term Disability and Life and AD&D Insurance, 401k plan, and paid time off, each after completion of the required waiting period.