DEPT OF AGRICULTURE

The Mission of our Agency is to protect the health and safety of Arizona consumers, advance and support Arizona agriculture, and safeguard commerce.

Supporting farming, ranching and agribusiness in Arizona by protecting plants and animals, issuing agriculture and environmental licenses, inspecting farming practices and overseeing commerce standards and measurement devices.

Executive Staff Assistant

Job Location:

Address:  Office of the Director 
1110 W. Washington Street, #450, Phoenix AZ 85007

Posting Details:

Salary: $75,000.00 - $85,000.00 

Grade: 25

Closing Date: October 15, 2025

Job Summary:

                                                                               THIS IN NOT A REMOTE POSITION
                                                                 Please submit a cover letter when applying for this position
                                                                             First Review of Resumes will be October 8, 2025

This position provides high-level professional, executive administrative support to the Office of the Director (OOD) for the Director and Deputy Directors in OOD for the overall strategic implantation of the Agency’s vision, mission and goals. The position requires the successful candidate to work in the office Monday through Friday from 8:00am – 5:00pm.

 

Job Duties:

Major duties and responsibilities include but are not limited to:
• Maintain the Director’s calendar, contacts/mailing list, phone calls/messages, electronic and physical correspondence and files.
• Planning and arrangements for internal, stakeholder and public meetings, ensuring compliance with the public meeting statutes. Arrange conferences and/or meeting with the Governor’s office, State Legislators, Congressional Delegates, other agency heads, industry leaders and/or organizations. Prepare and maintain minutes for all public meetings and other meetings as necessary.
• Plan, organize and secure travel arrangements for OOD, review travel for accuracy and submit to accounting for processing.
• Manage highly sensitive/confidential information; assemble and analyze information for presentation to the Director.
• Ensure all reports and various actions and due dates are met.
• Coordinate with OOD in supporting the work activities and special projects of and between the divisions and programs.
• Coordinate with PIO in: organizing and publishing Agency Newsletter; develop and maintain photo library; and preparation of Director/OOD power point presentations.
• Responsible for Employee Recognition/Appreciation activities and events.
• Supervise agency receptionist.
• Procure and manage OOD office supplies.
• Other duties as assigned.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
• Organizational management.
• Business Computers, office equipment, and software programs: Microsoft, Google Suites.
• Public meeting laws/rules, agency policies, state and federal rules and regulations.
• Accounting principles, AZ360 and APP (Arizona Procurement Portal).

Skills in:
• Oral and written communication
• Report preparation; proof reading
• Establishing and maintaining effective interpersonal working relationships with all levels of staff; maintaining confidential working relationships
• Effective listening, analysis and solving complex issues
• Project management and tracking
• Office and task Organization and Prioritization
• Taking and maintaining minutes
• Scheduling and coordinating meetings, conferences, and travel

Ability to:
• Handle a variety of complex and highly sensitive, confidential matters
• Build effective working relationships with a variety of government officials, industry members and staff
• Serve as a knowledgeable resource to the OOD
• Multitask, prioritize workload and OOD organization
• Track assignments to assure completion
• Effectively organize files and documents
• Work independently with minimal supervision
• Ability to supervise others

Selective Preference(s):

5+ years of experience in providing high-level executive administrative support.

Pre-Employment Requirements:

Valid Driver's License

If this position requires driving or the use of a vehicle as an