HR & Communications Officer

Country United States / US City HOUSTON Workplace location HOUSTON-LOUISIANA STREET(USA) Employer company TotalEnergies Gas & Power North America, Inc. Domain Human Resources Type of contract Regular position Experience Minimum 3 years

Context & Environment

• Fast-paced trading environment with ever-evolving product and customer focus
• Exposure to confidential information
• Close coordination with a high number of stakeholders including department managers, upper management, business line CEOs, other TotalEnergies affiliates, shared Communications services, and external vendors and suppliers
• Complex reporting structures.

Activities

Human Resources 

• Send informational updates to all employees regarding policy changes, office closures, company initiatives
• Update employee Job Descriptions for new hires and mobilities
• Keep track and update HR/Corporate policies and procedures as needed
• Ensure employee Job Descriptions stay up-to-date and accurate
• New hire onboarding; create onboarding schedules, send new hire information to respective employees, add profile to Frontline, check that all new hire files have been received and uploaded
• Employee departures; send employee information to respective employees, delete Frontline profile, send organizational email to all employees
• Monitor employee service milestones to support awards and recognition efforts
• Maintain and track invoices for HR and General Services via Esker
• Support/backup HR Advisor with international administrative tasks
• Support/backup HR Advisor with payroll administration

Internal Communications  

• Oversee employee-run social clubs and budgets, “Trading Houston Sports and Social Club”; plan and execute quarterly events for all employees 
• Plan monthly employee birthday celebrations 
• Assist in creating TV content 
• Manage Matching Educational Grants and scholarships 
• Responsible for the coordination of Company events (annual holiday parties, team building activities, management offsite, family events), including planning, logistics, vendor relationships and budget management 
• Plan quarterly New Hire Meet and Greet; allowing new hires to meet CEOs, managers, and other new hires in an informal setting 
• Oversee and update Houston intranet (DWP)

Accountabilities:

• Plan company events to actively promote employee engagement; 
• Confidential management of sensitive employee information;
• Provide a