Executive Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com.

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Jacksonville, Florida, United States of America

Job Description:

We are searching for the best talent for an Executive Administrative Assistant. This fully onsite role will be in Jacksonville, FL.

About Vision

Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments.

Are you passionate about improving and expanding on the possibilities of vision treatments? Ready to join a team that’s reimagining how vision is improved? Our Vision team solves the toughest health challenges. Help combine cutting-edge insights, science, technology, and people to encourage eye care professionals and patients to proactively protect, correct and enhance healthy sight for life. Our products and services address these needs – from the pediatric to aging eye – in a patient’s lifetime.

Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech

The Executive Administrative Assistant reports to the VP of Finance & CFO Vision. This position also supports the Global Head of Human Resources Vision as well as some of his/her direct reports.

The Executive Administrative Assistant will support all duties of the VP of Finance & CFO and Global Head of Human Resources including but not limited to administrative executive support, planning and supporting leadership team meetings and events, and support for internal/external forums/engagements led/attended by the VP of Finance & CFO and Global Head of Human Resources.

To ensure the smooth function of the office, the ideal candidate for this role will have high standards of professionalism and efficiency and will manage multiple tasks proactively and simultaneously with a highly organized approach. Excellent communication skills and discretion to handle sensitive information is required.

You will be responsible for:

• Establishes and maintains support systems for structuring priorities necessary to the Executive.
• Manages the executives’ schedule to include scheduling meetings and appointments as well as domestic/international business trip logistics and itineraries.
• Plans and coordinates global department meetings, celebrations, and external meetings including offsites. Books conference rooms, arranges catering, and sets up audio/visual equipment as desired.
• Coordinates and assists in drafting, proofreading, and editing associated business reports, documents, and presentations if requested
• Handles incoming and outgoing communications.
• Organizes files (paper and electronic) ensuring easy retrieval of information.
• Supports other departments based on instructions in arranging and preparing company-wide events.
• Provides Executive level support for internal/external forums
• Acts as liaison with other departments, customers and outside agencies, including senior level management.
• Manages expense reimbursement
• Orders/maintains office supplies and equipment, ensuring the VP of Finance & CFO and Global Head of Human Resources offices are organized and fully functioning.
• Coordinates with IT and other departments to resolve any issues related to office equipment or technology.
• Interacts with various levels of executive management on a day-to-day basis. Must handle sensitive and very confidential documents and information with the highest level of integrity and professionalism.
• Supports candidate interviews