Senior Administrative Coordinator I

Job Title

Senior Administrative Coordinator I

Agency

Texas A&M University Health Science Center

Department

Office of the Dean

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Our Commitment   

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.   

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.   

What we want 

The Senior Administrative Coordinator I coordinates administrative support to the Executive Director for Rural Medicine and the Rural Medical Education Director. This role is essential to the efficient operation of leadership activities related to rural health initiatives, rural medical education, community engagement, and academic partnerships

What you need to know

Salary: Will be commensurate based on the selected hire’s education and experience.  

Special Instructions: A cover letter, resume, and contact information for three professional references (to include at least one previous supervisor) are strongly recommended. You may upload all three on the application under CV/Resume or upon answering the questionnaire you may attach the documents.  

Travel: This role may require occasional travel to rural clinical sites and event locations across the state.

Schedule: Remote or hybrid work arrangements may be considered in alignment with program needs and university policy. This position may require work beyond normal office hours and/or work on weekends.

Please note: This position is grant funded; future employment may be contingent upon future funding.  

Qualifications

Required Education and Experience

• Bachelor’s degree in applicable field or equivalent combination of education and experience

• Six years of related experience in office administration.

Preferred Qualifications

• Experience supporting executive-level leadership in an academic setting.

• Strong communication skills and experience with event coordination, especially across geographically dispersed teams.

• Proficiency in Microsoft Office Suite, Zoom, Teams, and travel/conference management systems.

• Previous TAMU experience.

• Experience with project support/coordination

Knowledge, Skills, and Abilities

• Knowledge of word processing, spreadsheet, and presentation applications.

• Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.

• Ability to multitask and work cooperatively with others.

• Excellent Interpersonal and communication skills.

• Excellent Planning and organization skills.

Responsibilities

Administrative Coordination

• Manages complex calendars and schedules for both directors, coordinating internal and external meetings, rural site visits, stakeholder engagements, and university-related functions.

• Prioritizes meeting requests and ensures preparation materials are compiled in advance.

• Tracks and follows up on action items, ensuring timely completion of administrative and operational deliverables.

• Drafts, edits, and manages high-level correspondence includin