Administrative Assistant (CSUN Employees Only)

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun.

 

Major Duties

Under the general supervision of the Department Chairs, the Administrative Assistant performs the full range of clerical, secretarial, and general office support functions for two small departments, Manufacturing Systems Engineering and Management (MSEM) and Civil and Construction Management (CECM). The incumbent will perform a full range of work activities including processing mail, maintaining files and records, scheduling and arranging appointments, providing budget support, processing documents and records, gathering data, preparing standard reports, and interacting with and solving problems for work unit customers, students and staff.

• Provides front office support; including working on various issues presented by faculty, staff, and students and community; answers the phone, responds to department emails, calendar maintenance of advisement.
• Assistance with student forms, processing administrative withdrawals/notifications, and generating reports in SOLAR as needed, assists with SOC scheduling.
• Assist with desk copy orders of textbooks, and student evaluations, maintain inventory list of office supplies, assist with hiring, maintaining timesheets, and monitoring Student Assistant’s budget.
• Performs other duties as assigned.

*NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://mycsun.box.com/s/lbg9auy49064697bv6q3xllk1d308cqm

 

Qualifications

• Equivalent to three (3) years of full-time, general office clerical work that has provided the applicant with the knowledge and abilities listed.
• Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience on a year for year basis.

 

Knowledge, Skills, & Abilities

• Thorough knowledge of correct English grammar, spelling, and punctuation; and office methods and basic filing systems procedures and practices.
• Ability and specialized skills to: organize, coordinate, and prioritize multiple tasks; learn, identify, and independently interpret and apply a variety of complex policies and procedures; review and resolve routine clerical problems.
• Ability to work in a busy environment with frequent interruptions; communicate effectively both orally and in writing; prepare and draft memoranda and correspondence; keep moderately complex records and files; establish and maintain cooperative working relationships; operate standard office equipment, and software.

 

Pay, Benefits, & Work Schedule

• The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver, and more.
• Classification: Administrative Support Assistant / 1032 / 2
• The anticipated HIRING RANGE: $3680 - $3792 per month, dependent upon qualifications and experience. The salary range for this classification is: $3680 - $5417 per month.
• HOURS: Full Time; 40 hours per week; Monday through Friday.
• This is a Regular position with a one-year probationary period. 
• The position is currently hybrid (4 days in office, 1 day remote); however, this is subject to change based on student and/or operational needs.

 

General Information

• Applications received through September 26, 2024 will be considered in the initial review and the review of applications will continue until the position is filled.
• This position is sensitive as designated by the CSU.
• A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply fo