Temporary Administrative Associate - Department of Computer Science- (UTEMPS)

Job Posting Title:

Temporary Administrative Associate - Department of Computer Science- (UTEMPS)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

25

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Dec 31, 2024

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time.  Please no phone calls or emails. The projected end date for this assignment is December 31, 2024.

Purpose

 This position will be supporting the IFML Director and team with basic administrative functions.

Responsibilities

• Responsible for monitoring, directing, and responding to all IFML and MLL email inquiries, signature requests and executing contractual agreements related to MLL and IFML arrangements; transcribing emailed content onto formal letterhead and sharing with pertinent individuals for review, gathering their comments/edits and updating to a final formal document.

• Managing and scheduling all requests to meet with MLL or IFML leadership, Managing the MLL Lounge on the 4th floor in GDC and for IFML or MLL meetings; ensuring that IFML swag is stocked and available in the MLL lounge as gift to external partners when they visit for the in-person meeting; other administrative duties as assigned.

Required Qualifications

Bachelor's degree, one year of experience at the Administrative Assistant level, or high school graduation or GED, and five years of clerical experience. Excellent communication skills. Detail-oriented.

Preferred Qualifications

Experience at UT or other institutions. Administrative skills for a complex unit requiring the use of initiative and judgment. Collects and compiles information accurately. Determine work priorities. Coordinates the exchange of information with other departments and key stakeholders

Hourly Rate

$21.00+ depending on qualifications

Working Conditions

• Attire: Business Casual

• Standard Office Environment, Use of manual dexterity, Repetitive use of a keyboard at a workstation

Work Shift

• Hours per week - 25

• The work schedule is from 8:00 a.m. to 1:00 p.m.

• Hours are flexible depending on administrative needs This assignment is an in-office position

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, and then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of