Associate Director, Finance

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The Associate Director, Finance directs the short- and long-term financial planning processes for the University and assigned department(s). Additionally, this position implements, leads, coordinates, and engages in all aspects of financial planning techniques which will support the executive decision-making process. Moreover, the incumbent operates with the goal of enhancing all financial planning systems.   

• Conducts timely and thorough analysis of the department’s financial results.
• Oversees approval of operating expenses, financial statement account reconciliations, and internal controls.
• Assists in the forecasting and budgeting processes.
• Supports the capital expenditure process including new project analysis and ongoing forecasting of regional capital spent. 
• Aids controllers with performing financial statement account reconciliations and achieving internal controls.
• Develops timelines, the planning calendar, and planning templates, and improves the planning cycles.
• Supports financial reporting accuracy and early warning of variances to budget or project risks.
• Ensures that all standard operating processes (SOPs) are implemented or updated.
• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

Department Specific Functions to the College of Arts & Sciences, Lowe Art Museum, Miami Institute for the Americas, and Hemispheric and Global Affairs:

• Work with Senior Business Officer in the development of annual budgets including tuition and waivers, operating budgets, designated accounts, and grant activity.
• Develop, analyze, and maintain reports that reconcile and monitor financial activities related to graduate tuition, waivers, stipends, and health insurance. Reports will be used to monitor budget variances; assist with budget forecasting; benchmarking; and trend analysis.
• Create budget forecasting reports that will assist department managers with quarterly variance analysis and year-end projections.
• Responsible for the review and approval of operating expenses, account reconciliations, and budget variance reports for assigned departments.
• Develop, analyze, and maintain reports that will assist in monitoring salary and related benefits for all employees within the College of Arts and Sciences.
• Responsible for USpace for multiple departments including but not limited to effort distribution analysis, determination of space utilization, and providing reports regarding space use and allocations. Assist in developing and maintaining customized reports and a system to accurately calculate space usage and functionalization.
• Extract data from business application and budget systems, provide and interpret detailed analysis.
• Serve as a resource for other departments providing assistance to faculty and staff with cost analysis, fiscal allocation, and budget preparation. Consult with departments regarding budget analysis, financial reports, reconciliations, irregular and unusual transactions and problem resolutions.
• Possess the ability to present business applications to varied audiences in a manner clearly understandable by non-technical managers. Excellent communication skills both written (narrative, tabular, and graphical) and oral are critical.
• Support the Dean, Sr. Associate Deans, and Senior Business Officer operationally and with other projects as needed.
• Performance, at the highest professional level, and other duties as may be assigned by the Senior Associate Dean.

Minimum Qualifications:

• Bachelor’s degree.
• Minimum of 7 years of relevant experience. Any relevant education, certifications and/or work experience may be considered.

Knowledge, Skills, and Attitudes:

• Intermediate level in Power Pivot, Power Query, Power BI
• Intermediate level in an Object-Oriented Programming Language
• Knowledge of business and management principles.
• Ability to direct, manage, implement, and evaluate department operations.
• Ability to establish department goals, and objectives that support