Job Posting Title

Senior Human Resources Coordinator

Agency

807 HEALTH CARE AUTHORITY

Supervisory Organization

Admin Human Resources

Job Posting End Date (Continuous if Blank)

October 28, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

$60,886.00 / annual

Job Description

Agency/Division Information

The Oklahoma Health Care Authority (OHCA) works to ensure Oklahomans have access to better health and better care. The agency’s core values include passion for purpose, trust and transparency, empowerment and accountability, best in class and outcome-driven, and servant leadership. The Senior Human Resources Coordinator position is a full-time role and will report daily to the Oklahoma Health Care Authority office in Oklahoma City, OK.

Position Purpose

The Senior Human Resources Coordinator provides strategic leadership and operational management in HR-related functions to support the Oklahoma Health Care Authority’s mission. This role is responsible for ensuring efficient and compliant payroll management, effective recruitment, seamless employee onboarding, and fostering a positive workplace culture. Additionally, the Senior Human Resources Coordinator serves as a key liaison between management and staff, providing expertise in employee benefits, compensation, and compliance while promoting employee engagement and inclusion. The role is critical in aligning HR processes with the agency’s broader organizational goals and values.

Position Focus

While the Senior Human Resources Coordinator may be involved in various HR functions, the primary focus of this announcement is on recruitment, talent acquisition, compliance, engagement, and recognition. The selected candidate will be responsible for leading full-cycle recruitment efforts, ensuring compliance with federal and state regulations, fostering employee engagement, and overseeing recognition programs. These responsibilities contribute to creating a positive and compliant workplace environment, while aligning HR initiatives with the agency's broader strategic goals.

Principle activities may include:

• Serve as a liaison between management and staff, ensuring a positive and productive workplace culture. Oversee performance management processes, including goal setting, performance evaluations, and feedback sessions. Collaborate with agency supervisors to strategize and participate in disciplinary actions, including attending meetings, managing terminations, and conducting investigations as necessary.
• Lead agency payroll operations with accuracy and compliance at a senior level. Direct all aspects of payroll management, including auditing, data input, and maintenance for employee hours, paid leave, deductions, garnishments, and other critical information. Ensure adherence to federal laws and regulations regarding wages, overtime, and deductions. Resolve payroll discrepancies and time/leave issues promptly, while providing training on payroll processing. Maintain comprehensive employee records to support compliance and operational efficiency.
• Serves as a business partner to agency leaders, promotes a culture of inclusion, and fosters an environment of employee engagement through relationships, activities, recognition, training, and coaching.
• Collaborate closely with departmental managers to coordinate and execute the recruitment process, including interviewing, hiring, and facilitating the seamless onboarding of qualified candidates across various organizational levels and functions. Prepares recruiting announcements, conducts job counseling, collects and analyzes data on personnel selection procedures, and manages a recruitment system aligned with strategic goals. Develops and maintain reports as needed.
• Mentor junior staff in recruitment and/or payroll processes. Provide regular feedback and guidance, helping junior team members grow professionally.
• Maintain HR compliance by regularly updating workplace posters, employee handbook, and HR policies to ensure compliance with federal and state laws.
• Leverage HR tools and technology (Workday, Adobe Sign, Microsoft Planner, OneNote, Calendly, etc.) to streamline processes, optimize workflow, and improve productivity.
• Drive