Part-Time Staffing Assistant

Job Title: Part-Time Staffing Assistant

Department: Human Resources

Reports To: Human Resources Manager

Schedule: This position is Part-Time with an average of 28 hours a week.  The typical schedule would be as follows, with adjustments needed at times to attend job fairs or other HR team events:

• Monday-7AM-3PM

• Tuesday-10AM-3PM

• Wednesday-10AM-3PM

• Thursday-10AM-3PM

• Friday-10AM-3PM

Summary: The Staffing Assistant performs the staffing team’s administrative functions within Martin’s, adhering to extraordinary quality & customer service.  The position acts as an Ambassador for Martin’s, taking initiative in growing Martin’s reputation as an Employer of Choice within the job-seeker community and exemplifying integrity & respect in their interactions.

Essential Duties and Responsibilities, additional duties as assigned:

·         Engages in activities to increase Martin’s employment brand awareness in the community and develop a pipeline of viable candidates, including visibility in community, career-related events, and professional associations.

·         Acts as main point of contact between Staffing/Marketing/Third Parties to coordinate appropriate marketing advertisements and campaign initiatives to attract talent.

·         Coordinates all job fair activities-both internal and external, including signing up, coordinating logistics, researching and ordering giveaways, preparing materials needed by team, and attending fairs as needed.

·         Maintains company job boards with accurate postings on current openings.

·         Schedules and coordinates new hire orientations as well as any applicable onboarding processes with Department Managers and Trainers.

·         Follows up with new hires before their first day to ensure they are prepared with needed pre-hire checks, documentation, etc.

·         Manages I-9/E-Verify documentation process for new hires.

·         Coordinates candidate travel and process candidate expense reports.

·         Conducts references checks as requested by Staffing Specialists.

·         Identifies opportunities to improve the candidate experience and onboarding experience.

·         Assists Staffing Specialists with hiring process when needed including functions such as, reviewing applicants, scheduling pre-screens/interviews, conducting prescreens/interviews, processing background checks, setting up new hire in new hire orientation, etc.

·         Assists in managing temporary associate administrative duties when needed.

·         Work with teams on the creation of new job descriptions or updates to existing job descriptions to be updated in Sharepoint and Taleo.

·         Work proactively with Human Resources Team to address internal/external customer needs and escalates staffing issues/concerns as needed.

·         Proactively communicate to internal and external customers and co-workers throughout the staffing process.

·         Meet professional obligations through efficient work habits suc