ADMINISTRATIVE ASSISTANT III - 22008055

Requisition No: 877718 

Agency: State Courts System

Working Title: ADMINISTRATIVE ASSISTANT III - 22008055

 Pay Plan: State Courts System

Position Number: 22008055 

Salary:  $48,442.20 Annually 

Posting Closing Date: 07/16/2026 

Total Compensation Estimator Tool

Position Title

Administrative Assistant III

 

Job Location

Office of the State Courts Administrator, Office of Information Technology, 500 South Duval Street, Tallahassee, Florida

 

Salary Range

$48,442.20 Annually

 

Job Description

 

The Office of the State Courts Administrator (OSCA), Office of Information Technology (OIT) seeks an Administrative Assistant III to provide high-level administrative, procurement, fiscal, accounting, and clerical support in a fast-paced environment. This position serves as the primary administrative support to the Chief Information Officer (CIO) and assists with technology procurement, budget monitoring, financial tracking, inventory management, travel coordination, and office operations.

 

Key responsibilities include procuring IT software, hardware, and services; tracking budgets, allotments, encumbrances, expenditures, and inventory; preparing spreadsheets, reports, correspondence, and presentations; coordinating travel and processing reimbursement vouchers; auditing travel expenses; and supporting the CIO and Budget & Planning Manager with administrative and operational needs.

 

The primary duties of this position include, but are not limited to, the following: 
•    Manage procurement activities for technology-related goods and services, including software, hardware, professional services, and operational resources, while ensuring compliance with applicable policies and procedures.
•    Support budget administration by monitoring expenditures, maintaining financial records, reconciling costs, and preparing reports to support planning and decision-making.
•    Serve as primary administrative support to the Chief Information Officer (CIO), coordinating communications, scheduling, documentation, and daily operational activities.
•    Coordinate travel arrangements and reimbursement processes for staff and stakeholders, ensuring compliance with applicable travel policies and procedures.
•    Assist with inventory and asset management activities, including property tracking, audits, transfers, and records maintenance.
•    Support human resources and personnel administration functions, including onboarding, staff records management, organizational reporting, and workforce support activities.
•    Prepare and maintain reports, presentations, correspondence, and other business documents to support organizational initiatives and projects.
•    Coordinate meetings, maintain records and filing systems, manage shared communications channels, and support workflow improvements across the Office of Information Technology.
•    Provide cross-functional administrative support, assist with training and documentation efforts, and help maintain departmental policies, procedures, and operational resources.
•    Participate in special projects and perform other duties as assigned in support of organizational goals and strategic initiatives.
 

 

Education and Training Guidelines

 

Education

Refers to job specific training and education that is recommended for entry into the position. Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.

Bachelor’s degree.

Experience

Refers to the amount of related work experience that is recommended for entry into the position that would result in reasonable expectation that the person can perform the required tasks. Additional relevant education may substitute for the recommended experience on a year-for-year basis, excluding supervisory experience.

Three years of work experience in business administration, office skills, or related field.

 

Preference may be given to candidates with a minimum of 3 years of experience processing invoices and arranging and processing travel in accordance with the State of Flo