Grants and Contract Manager ( Remote), Campus Grants Management Team

Duke University:

 

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

 

 

Job Description

Job Title: Grants and Contracts Manager, Remote

Department: Vice Provost for Research, Campus Research Administration Support Resource Office 

 

Occupational Summary

Campus Grants Management Team (CGMT) is recruiting for a grants and contracts manager.  CGMT provides cradle-to-grave grant management services for specifically identified departments.

This position is responsible for managing and overseeing an assigned portfolio of complex grants and contracts with a firm grasp of rules and regulations, technical expertise, analytical skills and an aptitude for using good judgement in applying grant management practices and procedures. This position would manage a team of Grants and Contracts Administrators. We are particularly interested in candidates who work well in a fast-paced environment and are strong critical thinkers. The successful candidates for these positions will be someone with a strong analytical background and someone who is a high level excel user.

Pre-award activities include assisting departmental faculty/PI in the development, preparation, and submission of grant and contract proposals within all applicable university and sponsor guidelines and deadlines. Post-award activities include detailed reconciliation of assigned project budgets, preparing complex budget reports, preparing adjustments and corrections in order to meet project goals and federal requirements. This position is responsible for a specified highly complex grants and contracts portfolio using discretion and independent judgment to make decisions that impact the compliance and successful completion of grant and contract objectives.  Manager and team portfolio may consist of federal, non-federal, and/or international funding with varying degrees of complexity. This position is expected to manage at least three additional staff positions in addition to their own grant portfolio.

 

Work Performed

Pre-Award ~30 :

- Advise the PI on administrative requirements in preparing proposal submissions.

- Develop budgets and budget justifications which includes ensuring accuracy and consistency between budgets and budget justification and sub-recipient information

- Prepare, coordinate and review certain proposal for consistency, accuracy, and completeness.

- Monitor compliance with agency and University regulations regarding submission; verify all financial information to include application of the appropriate F&A rate for the project.

- Review sponsored projects through SPS to ORS to ensure compliance with University procedures and institutional signatures.

- Monitor proposal status and advise PI on requirements and deadlines - Manage the subcontract process with ORA/ORS and collaborating organizations.

 

Post-Award (~30):

- Manage large projects that span across multiple disciplines and faculty which may involve developing a project management plan with the PI.

- Reconcile projects monthly - Proactively communicate with faculty regarding portfolio management issues and make necessary adjustments: submit cost transfers, request salary redistributions, submit rebudgets, submit no-cost extension requests. Reconcile and close all sub-recipient budgets and obtain all sponsor-required reports.

- Maintain financial records per the institutional documents retention guidelines. - Make cost-sharing adjustments to reflect appropriate salary or in-kind cost-sharing obligations.

- Manage budget, reporting and compliance timelines through the lifecycle of the grant or contract; communicate new WBSEs to appropriate department personnel.

- Establish sub-recipient requirements and provide on-going sub- recipient monitoring. Coordinate issuance of sub-agreements with ORA/ORS.

- Manage overdrafts in line with unit procedures and institution guidance.

- Ensure proper recording of revenue associated with all studies; apply revenue management standards.

- Closeout all funded projects consistent with university process and timelines.

- Perform overall grants monitoring using tools available to monitor compliance with Duke policies

- Provid