Project Coordinator - Medical Equipment

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career! 

JOB SUMMARY
The Project Coordinator supports the medical equipment planning team by managing procurement activities, documentation, and data entry in Freight Train, Attainia and SharePoint. Key responsibilities include coordinating quotes, orders, and vendor communication; scheduling meetings, site walks, and readiness activities; preparing agendas, minutes, and action items; and tracking milestones, budgets, deliveries, and installations. The role ensures accurate records, facilitates communication across teams, and supports activations, move-ins, and special projects. This position provides critical logistical and administrative support while building knowledge of capital planning, procurement, and construction workflows as part of a project management career path.

 

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education
  Associate's Degree or equivalent military training or 2 years of college with an emphasis on logistics, project management, biomedical technology or a related field 
  Extensive experience may be used in lieu of formal education 
   

• Experience
  2 years experience providing support and coordination for mid-to-large scale projects 
   

Preferred

• Education
  Bachelor's Degree 
   

• Experience
  3 years working with medical equipment, hospital logistics, or healthcare construction 
   

JOB DUTIES

• Support the medical equipment planning team by coordinating and tracking activities related to procurement, project documentation, and equipment planning data entry.
• Assist with quote gathering, order verification, lead time tracking, and vendor coordination; work directly with Supply Chain and vendors to support purchasing workflows.
• Maintain and update Attainia planning records and SharePoint folders to ensure documentation is accurate, organized, and accessible for project team members.
• Coordinate and schedule meetings, site walks, and readiness activities with clinical stakeholders, vendors, and internal departments.
• Prepare and distribute meeting agendas, minutes, and action items; follow up to ensure resolution or completion.
• Assist in monitoring project milestones, schedules, budgets, and status reports; es