Executive Assistant

Job Posting:

Since 1953, Ferguson has been a source of quality supplies for a variety of industries. Together We Build Better infrastructure, better homes and better businesses. We exist to make our customers’ complex projects simple, successful, and sustainable. We proactively solve problems, adapt and grow to continuously serve our customers, communities and each other. Ferguson, a Fortune 500 company, is proud to provide best-in-class products, service and capabilities across the following industries: Commercial/Mechanical, Facilities Supply, Fire and Fabrication, HVAC, Industrial, Residential Trade, Residential Building and Remodel, Waterworks and Residential Digital Commerce. Ferguson has approximately 36,000 associates across 1,700 locations. Ferguson is a community of proud associates who operate with the shared purpose of building something meaningful. You will build a career that you are proud of, at a company you can believe in.

Ferguson is currently seeking the right individual to fill an immediate need for an Executive Assistant, supporting the Sr. Director, Shared Services and the Shared Services Leadership Team.

This role requires a flexible mentality supporting a multifaceted organization. You will be handling multiple tasks and priorities, with accuracy, flexibility, and timeliness. This person must exhibit strong client service in an environment that is fast paced, including last-minute changes. This role will comfortably take the lead in providing outstanding administrative leadership and operational support to the leaders both directly and indirectly. 

The ability to balance multiple priorities, make decisions independently, be detail oriented, and prioritize work, requests, and engagements for the leaders is a requirement.

Location: This is a Hybrid role based out of Newport News, VA location, in accordance with the Ferguson Flex schedule.  While there is flexibility to work remotely, this person will be required to be onsite several days per week.

Responsibilities:

• Provide quality support by anticipating needs and taking action to optimally handle daily responsibilities and be a creative problem solver.
• Participate as an active administrative team member, working both independently and in partnership with team members to complete projects and assignments in a timely manner.
• Assist with the planning of key meetings (e.g. agenda preparation, logistics, meals, guest arrangements, Teams for on-site and off-site events, etc.)
• Prepare presentations and reports as requested to include PowerPoint, Excel and Word documents.
• Prepare and distribute departmental communication.  Keep communication distribution lists updated.
• Support team project management by overseeing timelines, coordinating the flow of initiatives and information, and managing communication channels such as email, Teams, and meetings.
• Take the lead on document and information management.   Be the key liaison with our offsite data storage company. 
• Gather and consolidate departmental information and data where needed, reporting back as required.
• Maintain and order Assets - computers, monitors, and other office equipment.
• Assist with incoming and outgoing mail.
• Responsible for promptly retrieving emergency checks and ensuring timely distribution to designated recipients under strict deadlines.
• Assist as needed with projects in Oracle and other ERP systems
• Other duties as assigned by management

Qualifications:

• Proven experience (5+ years) in a professional role, including Executive Assistant experience or the skill sets and business acumen to excel in administrative work at the executive level.
• A college degree in business administration or related field is preferred.
• Highly skilled in Microsoft tools such as Outlook, Word, Excel, PowerPoint, Teams, and OneDrive, with a proven ability to learn and navigate new software platforms efficiently.
• Ability to write Executive level documents, memos and presentations with strong attention to detail and a professional level of written and verbal communications skills.
• Balancing priorities from multiple sources with the ability to prioritize work to meet deadlines effectively.
• This role demands exceptional interpersonal abilities, the capacity to collaborate effectively across all levels of leadership, and a strong sense of independence in managing responsibilities.
• Must be an organized self-starter showing good judgment and the flexibility to adapt to priority changes and demands.
• Demonstrate logical thinking and computational skills.
• A flexible and proactive team player who is willing to adapt to shifting priorities and new challenges.