Executive Assistant - Ultrasound R&D (Cambridge, MA)

Job Title

Executive Assistant - Ultrasound R&D (Cambridge, MA)

Job Description

Executive assistant to the global R&D team of Philips ultrasound.

Your role:

Provide high-level administrative and secretarial support two R&D senior leaders(software & systems), including managing calendars, travel arrangements, and communications. Collaborate within the global R&D organization to ensure optimal scheduling and efficient operations.

• Assists in organizing workshops, and conferences including preparing necessary materials, ensuring technical setup, overseeing all logistical elements, liaising with senior stakeholder.

• Event Management for award ceremonies, coffee talks, townhalls, hackathons, team events

• Processes expense reports and ensure compliance with organization policies, assists in managing budgets (including travel expenses) and provide financial insights.

• Manage Purchase request and track department expenses

• Communicates local announcements and important updates to and from Executive(s) within the department.

You're the right fit if:

• You’ve acquired 5+ years of experience in comparable executive assistant roles supporting senior leaders for larger teams (up to 350fte) in a multi-disciplinary, multi-site, multi-time zone environment, preferrable for medical product companies

• Your skills include coordinating activities, managing complex agenda’s and using tools like Microsoft Office applications, Ariba, and Concur

• You have a high school diploma or vocational education.

• You must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this position.

• You have attention to detail, strong organizational skills, computer proficiency and superb communication skills

How we work together

We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week. Onsite roles require full-time presence in the company’s facilities. Field roles are most effectively done outside of the company’s main facilities, generally at the customers’ or suppliers’ locations.

This is an office role requiring minimally 3 days in the Cambridge, MA office.

About Philips

We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help improve the lives of others.

• Learn more about our business.

• Discover our rich and exciting history.

• Learn more about our purpose.

• Learn more about our culture.

Philips Transparency Details

The pay range for this position in Massachusetts is $27-44/hr.

The actual base pay offered may vary within the posted ranges depending on multiple factors including job-related knowledge/skills, experience, business needs, geographical location, and internal equity.   

In addition, other compensation, such as an annual incentive bonus, sales commission or long-term incentives may be offered.  Employees are eligible to participate in our comprehensive Philips Total Rewards benefits program, which includes a generous PTO, 401k (up to 7% match), HSA (with company contribution), stock purchase plan, education reimbursement and much more.  Details about our benefits can be found here. 

At Philips, it is not typical for an individual to be hired at or near the to