Administrative Assistant

 

The Integrated RF and Photonics Group develops electromagnetic technologies that improve the nation’s sensing, communications, and electronic warfare capabilities. The group’s focus areas include novel RF apertures, RF-digital systems and integrated photonics. Its efforts range from early-stage research to complete system prototypes. The group seeks to enhance the Laboratory’s impact in all its mission areas by transitioning leading-edge technology into many domains.

 

Job Description

 

 

Group 85 seeks a reliable and resourceful professional for an Administrative Assistant position in a busy and dynamic group office. The candidate will work under the guidance of the Group Administrative Assistant to efficiently execute administrative workflow for four (4) group leaders and approximately 90 group members. Candidates must demonstrate strong organizational skills and a confident approach to problem solving. As part of the Group Office team you will receive active guidance and mentoring. Group 85 purchases a high volume of R&D materials, and experience with electronic purchasing in a government and/or research & development setting is desired.

Position Description

 

The candidate should possess a high level of professionalism in communication with senior management and external parties, an effective level of discretion in handling private information, effective written and oral communication and interpersonal skills, and the ability to work independently under minimal direction with the ability to effectively monitor details. The candidate will be expected to perform multiple tasks which include managing complex calendars in Outlook, coordinating internal and external visits and meetings, sending and receiving messages via email, answering phones and taking accurate messages, escorting visitors, arranging travel and processing expense vouchers, processing electronic shopping carts and purchases, executing credit card purchases and verification, maintaining office equipment and supplies, handling electronic and hard-copy classified material, preparing and processing a variety of Laboratory web-based forms, typing and editing memoranda, creating and maintaining spreadsheets, composing and archiving correspondence for the office, creating and tracking facilities and IT work orders, and other administrative duties as needed.

 

The candidate may also have responsibility for administrative planning and coordination of special events, seminars and workshops.

 

Requirements

 

• High School graduate, with at least 2.5 years of directly related administrative experience. Post high-school education will count toward experience
• Strong organizational skills, ability to handle multiple concurrent tasks, display excellent follow-up skills, and ability to work successfully in a fast-paced, performance-driven environment
• Demonstrated proficiency in Microsoft Office suite of products (including Outlook, Word, PowerPoint and Excel), as well as excellent computer skills
• Ability to compose and format electronic documents
• Excellent written and verbal communication skills with attention to details
• Ability to work independently, as well as effectively in a team environment, set priorities, and handle multiple tasks
• The hours for this position are 8:30 a.m. to 5:00 p.m. Monday through Friday.

Preferred Qualifications

 

• An understanding of the procure-to-pay cycle and experience initiating and tracking procurements in a government or R&D setting
• Exposure to a wide variety of general business management topics relevant to government and/or R&D business operations such as basic accounting principles, workforce automation tools, marketing and business development, purchasing, human resources, and facilities management

 

 

 

 

Hiring Range: $27.00 - $32.90

Disclaimer: MIT Lincoln Laboratory provides a typical hiring range as a good faith estimate of what we reasonably expect to offer for this position at the time of posting. The final salary offered to a selected candidate will depend on various factors, including—but not limited to—the scope and responsibilities of the role, the candidate’s experience, skills and education/training, internal equity considerations and applicable legal requirements. This range reflects base salary only and does not include additional forms of compensation or benefits.

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