Administrative Assistant- Nursing

Concordia University is a Lutheran higher education community committed to helping students develop in mind, body and spirit for service to Christ in the Church and in the world.

Position Summary

Concordia University invites applicants to apply for the full-time position of Administrative Assistant to the Chairperson of Undergraduate Nursing Programs located on the CUW Mequon, WI Campus. This position performs a wide variety of administrative and supervisory duties requiring knowledge of office procedures. This person provides support for fulltime and adjunct faculty and staff of the School of Nursing (SON), SON Committees, and assists students with program needs. A majority of duties are completed on own initiative or in collaboration with the Undergraduate Program Chairperson. This position reports to the Undergraduate Program Chairperson.

Job Duties & Responsibilities

Operational

• Edit, format and update SON documents, policies, processes, handbooks, course catalogs, program-related documents, meeting agendas and minutes, as well as confidential correspondence for the dean or program chair
• Input undergraduate faculty workloads into the university FLAC system
• Assist with organization and planning for student special events including Sophomore Dedication, Senior photographs and Senior Pinning ceremony
• Plan and execute meeting and conference details as requested by the dean or chairperson when appropriate
• Create promotional materials for SON programs and events
• Prepare check requisitions/invoices and track program account balances
• Create surveys using Qualtrics; electronically distribute them, and compile data for the SON, dean, department chairperson, assessment director, committees, and programs
• Assist with writing, editing, and distributing the SON Alumni Newsletter
• Assist with information gathering and editing of self-study reports and other documents necessary to maintain accreditation standards
• Serve on SON or CUW committees, as appropriate
• Greet and assist visitors, and answer the SON phone and fax lines
• Perform other related duties as assigned

Supervisory

• Serve as liaison with other campus offices that provide technical services to the SON (A/V, I/T, Maintenance, Print Center, Sodexo, etc.)
• Manage, supervise, and coordinate the activities of student workers
• Work collaboratively to establish work priorities and work schedules for student workers
• Perform other related duties as assigned

Knowledge, Skills, & Abilities

• Computer skills including MS Word, Excel, Outlook, online survey software such as Qualtrics, and graphics software such as Publisher
• Excellent communication and organizational skills, ability to prioritize workload in a changing and rapid-paced environment, time management skills, excellent attention to detail, and self-motivation
• Friendly and "customer-oriented" when dealing with students, faculty, and callers
• Demonstrated ability to work independently and as part of a team
• Exhibits strict confidentiality in all work
• Supportive of the mission and values of Concordia University Wisconsin/Ann Arbor and the Lutheran Church Missouri Synod (LCMS)

Education & Experience

• Associate or bachelor's degree preferred, along with two to three years of office experience

Physical Demands/Equipment (Click to View)

Compensation & Benefits

This is a full-time, non-exempt (hourly) position. The starting wage is dependent upon individual qualifications and experience. Concordia University benefit options include, but are not limited to the following:

• Health, Dental and Vision Insurance
• Personal Spending Account, Flexible Spending Account, and/or Health Savings Account
• Disability and Survivor Plan
• Retirement Pension Plan
• Retirement 403(b) Savings Plan
• Basic Life and Supplemental Life Insurance
• Accidental Death and Dismemberment Coverage