Executive Assistant A (Department of Neurology)

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Posted Job Title

Executive Assistant A (Department of Neurology)

Job Profile Title

Executive Assistant A

Job Description Summary

The Executive Assistant will provide high level administrative and programmatic support to the MS Division Chief and Director of Center of Neuroinflammation and Experimental Therapeutics (CNET) along with the Chief of Staff/Executive Director of Operations.
The Executive Assistant will work under limited supervision to provide support for both the PI, the Center, and other programs as necessary such as the Immune Health Initiative and other more complex projects. This is not a remote position.

Job Description

Job Responsibilities

• Basic administrative functions including scheduling meetings and appointments, maintaining calendars, creating, editing
and/or formatting documents, spreadsheets and PowerPoint presentations, submitting and tracking expense reports, arranging
travel, screening phone calls and other inquiries, maintaining organized files and contact lists, supplying documents on the
Director’s behalf, ordering supplies and creating POs, etc.
• Maintain the PIs CV, Other Support document, Biosketch, and other documents. Compile materials for grant submissions and
interface with other internal departments including business office staff to resolve issues. Interact with both internal and
external stakeholders for resolving issues and providing documentation in a timely manner. Tracking processes. Work under
limited supervision to manage more complex projects.
• Arranging CNET, Divisonal meetings, and other seminars including scheduling, room and food arrangements, building
agendas and creating meeting materials, arranging travel for external speakers, reimbursements, and other event planning as
assigned. Taking meeting minutes when needed and creating action item lists.
• Support other team members as necessary. Handling of sensitive and confidential information. Provide support for the
Immune H