Project Coordinator II

Overview

The work we do at FDB has never been more important—and we are looking for talented candidates to join us. We are growing our locations, our capabilities, and our teams, and looking for passionate, mission-driven people like you who want to make a real difference in people’s lives. Join FDB and help create the next vaccine, cure, or gene therapy in partnership with some of the most innovative biopharma companies across the globe. We are proud to cultivate a culture that will fuel your passion, energy and drive - what FDB call Genki. 

External US

College Station, Texas may be a small, university town, but the lively cultural scene and local amenities make it a great place for families as well as those who want the ease of small-town life and the convenience of living close to the vibrant pulse of big cities. Eighty-seven percent of Texas' population lives within a 180-mile radius, so we are in the center of it all in Texas. And our site is nestled in the hub of innovation, representing a source of pride for the area.

 

The Program Coordinator II, with minimal supervision, will support site business planning and customer projects by maintaining relevant databases and liaising with Program Directors.

 

Reports to                Director, Program Management

Work Location         College Station, TX 

 

 

Primary Responsibilities:

 

• Participate the planning and execution of programs in alignment with the FDBT Program Management business best practice (vision, mission, SWOT/SIPOC, strategy-goals-objectives).
• Ensure data from Program Directors is complete for salesforce, milestones, resource sheets and other business databases to support business-planning meetings as assigned.
• Participates in client meetings, keeping meeting minutes and coordinating presentation of meeting materials.
• Maintain PMO version control and best practices.
• Translates technical information into project summaries.
• Support Program Directors in providing Head of Program Management project updates.
• Effectively understands the project life-cycle.
• Proactively works with Program Directors to ensure the team is meeting and exceeding expected project deadlines and delivering project milestones.
• Coordinates client teleconferences and on site F2F meetings as needed, in support of Program Directors.
• Actively participates and lead when assigned weekly project discussion meetings to review project milestones and deliverables.
• Communicates with cross-functional internal teams and coordinates internal team meetings to ensure timely delivery of project milestones.
• Maintains confidentiality in all business matters.
• Interact with site Tier process and provide appropriate data for escalation to Head of Program Management to support decision making as appropriate.
• Lead the general day-to-day execution of project activities and planning to ensure on-time completion of project tasks and deliverables as scheduled.
• Identify program delivery risks and mitigations and ensure the program team, the site leadership teams are appropriately informed.
• Lead up to 3 cell banking, viral banking, and process development projects.
• Attend and lead daily Tier 2 meetings to support FDBT’s communication structure for escalations and feedback in program risk items.
• Serve as the lead with the functional areas to ensure the SOW elements are accurate, complete, and organized based on revenue generating segments of work.
• Ensure financial activities and program milestones are aligned (SOW, PPS, revenue recognition milestones, change orders, invoicing/payment activities, etc.).
• Support the Development and maintain the Master Project Plan (MPP) including ensuring durations and accountabilities for all revenue generating milestones are accurate through the scope of the program (contract sign, PD US/DS, AD, Tech Transfer, Clinical-Commercial Manufacturing, QA, QC, Release, Ship Deliverables, Transfer in and Transfer out).
• Collaborate with the Project Directors to identify additional opportunities for additional work within the current contract.
• Partner with functional teams (QC, QA, PD, Manufacturing, etc.) to ensure that MPP revenue generating milestones are accurately translated into functional deliverables and all action items are completed per the committed timeline.
• Accurately define timelines and resource requirements for the assigned projects.

 

Qualifications:

• Master’s Degree preferably in Business, Engineering, Microbiology, Chemistry, Biochemistry, or related field with 3+ years of experience in a fast-p