Administrative Coordinator

Career Category

Administrative

Job Description

This position can be US remote or onsite role in Thousand Oaks, CA

Join Amgen’s Mission of Serving Patients

At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Administrative Coordinator

What you will do

Let’s do this. Let’s change the world. In this vital role you will provide complex administrative support to various executives within the US Oncology Business Unit.

• Support multiple senior leaders as well as a sales team in the OBU and act as back up to other team admins, including the SEA

• Anticipate needs and proactively manage competing priorities, enabling the Executive(s) to focus on strategic initiatives

• Proactively manage multiple complex calendars by setting up and coordinating virtual and/or in-person meetings across multiple time zones

• Manage multiple priorities in a continually changing environment

• Critical thinking and creative problem-solving skills

• Orderly establishment, maintenance and retrieval of filed information and correspondence, composing and editing correspondence

• Coordinate domestic and international travel, logistics, and expense reporting, ensuring seamless execution

• Onboard new hires and help assimilate into the team; assist with offboarding as needed

• Work closely with other team members, company-wide AC’s and cross-functional partners

• Source of knowledge and guidance with ability to field questions and share information with the team

• Flexibility and adaptability to system upgrades, migrations, changes in ways of working

• Support planning, execution, and follow-up for strategic projects, leadership meetings, offsites, conferences, and recognition/culture-building events

• Maintain department records, distribution lists, key dates, and team recognition activities (anniversaries, birthdays, culture cadence)

• Perform independent research and prepare information for special projects as assigned

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The administrative professional we seek is a person with these qualifications.

Basic Qualifications:

Associate’s degree and 2 years of administrative experience

OR

2 years in a technical school setting with hands-on experience

OR

High school diploma / GED and 4 years of administrative experience

Preferred Qualifications:

• 5+ years’ experience in an administrative support role

• Strong Outlook, Microsoft suite: Excel, PowerPoint Skills, Forms, Word

• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), SharePoint, MSTeams, WebEx, and Concur.

• Bachelor’s degree

• Amgen experience preferable: culture, business operations, internal web

• Experience working in biopharma or healthcare industry

• Strategic problem solver who loves to “think ahead” and anticipate solutions to logistical issues

• Ability to work in a fast-moving, results oriented environment

• Discretion in dealing with proprietary information

• A “can-do” professional who thrives in dynamic environments

• Polite and personable ‘team player’

• Skilled at remaining calm under pressure

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but