ADMINISTRATIVE ASSISTANT

• We have an opening for an ADMINISTRATIVE ASSISTANT position.
• Location: 1 MedImmune Way Gaithersburg, MD 20878. Note: online applications accepted only.
• Schedule: Full Time; Monday- Friday. 
• Requirement: Previous admin, office management and strong computer skills. 
• Salary: $54,000- 58,000 per year 

 

ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone member of the International WELL Building Institute (IWBI). 

 

We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1349966.

The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: http://olivia.paradox.ai/moSkg

Rooted in hospitality, ESFM elevates the workplace experience as the single source of innovative FM solutions that ensure a safe, healthy, and sustainable environment. ESFM’s clients include many household names from Life Science, Technology, Oil & Gas and Manufacturing markets.

 

ESFM self-performs 80% of all IFM solutions provided to clients. Their portfolio of service categories includes Environment, Health & Safety, Facilities Maintenance & Engineering, Sustainability, Janitorial & Industrial Cleaning, Laboratory Support and Workplace solutions.  This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees.

 

In 2020, ESFM (formerly Eurest Services) won the George Graves Award for Facility Management Achievement from the International Facilities Management Association (IFMA).

 

Responsibilities:

Provide comprehensive administrative assistance to the Site Operations Team, including Workplace Services and Planning, Hard Services, Gaithersburg SHE (Safety, Health, and Environment), and Site Engagement etc.
Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings.
Multi-task effectively in a fast-paced and ever-changing work environment
Prepare and edit correspondence, communications, presentations, and other documents.
Serve as a liaison between the site operations team and internal/external stakeholders.
Facilitate effective communication and coordination among team members and departments.
Organize and coordinate meetings, including preparing agendas and taking minutes.
Implement best practices and innovative solutions to enhance site operations support.
Provide administrative support to senior leadership and team, not limited to calendar management and meeting planning.
Onboard new site operations team members, ensuring all access requirements are met before the new hire’s (FTEs & OSPs) are met prior to their arrival.
Facilitate site orientation and tours ensuring new hires have a great experience. 

Skills Needed

Excellent ability to prioritize tasks and manage multiple responsibilities efficiently.
Strong attention to detail and accuracy in documentation and reporting.
Exceptional verbal and written communication skills
Ability to effectively communicate with team members, executives, and external stakeholders.
Ability to work collaboratively in a team-oriented environment.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong analytical and problem-solving abilities.
Excellent time management skills to handle competing priorities and meet deadlines.
Ability to adapt to changing priorities and manage stress in a fast-paced environment.
Strong focus on delivering high-quality service to internal and external customers.
Ability to address and resolve service-related issues promptly.
Willingness to take on new responsibilities and learn new skills

Associates at ESFM are offered many fantastic benefits.

Full-time and part-time positions offer the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

Full-time positions also offer the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible S