Medical Equipment Project Coordinator

Company Description

The Vertex Companies, LLC (VERTEX) is a global $150M professional services firm that offers integrated forensic consulting, expert witness services, construction project advisory, and compliance and regulatory consulting to a myriad of markets and industries. Our brand purpose is to better outcomes for our clients, colleagues, and communities. Join us if you are looking for a career that offers you a chance to love what you do, continuously learn, and take pride in your work.

In August 2025, The VERTEX Companies, LLC (VERTEX) acquired ADAMS Management Services Corporation (ADAMS), a nationally recognized leader in healthcare program and project management. For nearly 40 years, ADAMS has built its reputation on healthcare specialization, trusted client relationships, and a hands-on approach that gets results. 

By joining forces, we’ve created one of the most comprehensive healthcare consulting platforms in the industry. VERTEX brings the scale and depth of a global professional services firm — spanning forensics, construction project advisory, and regulatory consulting — while ADAMS adds unparalleled sector expertise. Together, we offer healthcare organizations a single, integrated partner to de-risk complex projects, ensure compliance and operational readiness, and deliver lasting value at every stage of the project lifecycle. 

Job Description

The Medical Equipment Project Coordinator will work with Senior Equipment Planners on each project to ensure specifications and cut books created are complete and accurate, equipment lists are complete and accurate, purchase requisitions are accurate and on time, purchased equipment is reconciled to specified equipment accurately, and properly documents ongoing education activities.

• Researches medical equipment to generate accurate specifications and cut sheets in 4-Tower.
• Reviews and modifies 4-Tower equipment specifications and cut sheets as needed.
• Creates new projects with initial departments and rooms from space programs and/or floor plans.
• Creates initial equipment lists for common clinical spaces using medical equipment standards.
• Performs edits to equipment lists using internal and external project team notes and drawing markups.
• Participates in clinical equipment review meetings and provides documentation of equipment changes generated in those meetings.
• Prepares standard project reports and extracts.
• Compiles and posts submittal documents and other project deliverables
• Participate in hospital equipment surveys and installation efforts as needed.
• Obtains vendor quotes and prepares purchase requests to facilitate client purchase orders
• Reconciles project equipment specifications against purchased equipment through the procurement and installation process
• Incorporates equipment specifications, client purchase and service agreement terms and conditions, and acceptance processes into documents generated for bidding and/or negotiations during procurement.
• Generates pricing comparison reports of multiple vendor responses to RFPs for major and minor movable equipment.
• Tracks and expedites equipment orders and coordinates equipment delivery, installation, and training with the internal project manager.

Qualifications

Education:

• Bachelor of Arts, Science, Architecture, Engineering, Biomedical Sciences, or any other applicable degree, combined with experience.

Experience:

• Two years of experience of medical equipment procurement consulting and project management in healthcare, or directly related industry.

Knowledge:

• Reads architectural floor plans, elevations, and reflected ceiling plans, and understands basic design and construction terminology.
• Has a basic knowledge of medical equipment and it’s’ use in common clinical areas.
• Knowledge of commonly used concepts, practices, and procedures used in the supply chain and procurement field.
• Experience with MS Office and data programs with proven proficiency in Excel and PDF editing software (Bluebeam and/or Adobe)
• Highly organized, works independently, is task driven, and able to meet multiple deadlines simultaneously
• Strong attention to detail is required, as are excellent written and verbal communication and interpersonal skills
• Ability to type at least 40 WPM and data entry experience
• Holds a valid driver’s license and can travel regionally to meet job responsibilities

Additional Information

All your information will be kept confidential according to EEO guidelines.

VERTEX offers a solid total compensation package including base salary and discretionary bonus plan. We also offer a robust benefits package including, healthcare (with multiple plan options) and dental; Company-paid Life Insurance,