DOC Pontiac CC Office Associate - Record Office

Position Title: Office Associate

Job Requisition ID: 50772 
Closing Date: 11/05/2025 11:59 p.m.
​Agency: Department of Corrections
Class Title: OFFICE ASSOCIATE - 30015 
Skill Option: Keyboarding 
Bilingual Option: None
Salary: Anticipated Starting Salary $4,161/month; CBA Applies; Full Range: $4,161-$5,569/month
Job Type: Salaried
Category: Full Time 
County: Livingston
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code: 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended.  When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.  Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.  Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Pontiac Correctional Center is seeking a motivated, detail-oriented individual to serve as an Office Associate in our Record Office team.  In this role you will be responsible for performing complex time calculations. In addition, you will perform various Record Office related duties, organize Master Files for the facility, keyboard routine letters and compile statistical information and serve as back up to the Court Writ Coordinator at the facility. The desired individual will be organized, able to multi-task, and perform duties in a high functioning office. We invite all qualified candidates to apply. 

Essential Functions

• Performs complex time calculations of individuals in custody.
• Performs various Record Office related duties.
• Organizes Master Files for the facility.
• Keyboards routine letters on a personal computer for processing Meritorious Good Time, Revocations and Restorations of time and weekly movement charts.
• Serves as back up to Court Writ Coordinator at the facility.
• Compiles statistical information and completes all required monthly and special reports.
• Performs other related duties as required or assigned which are reasonably within the scope of those duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of high school and two (2) years of office experience.
• Requires ability to type accurately at 45 wpm.

Conditions of Employment

• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by a