Staff Accounting Assistant (Administrative)

Staff Accounting Assistant (Administrative)

 

Job Summary:   

This position will provide administrative support to the Finance & Corporate Planning team and will be filled at a non-exempt 4 - 7. The ideal candidate will be motivational, engaging, supportive, proactive, efficient, and capable of maintaining confidentiality while supporting the department's daily operations.

 

Job Duties and Responsibilities: 

• Provide direct administrative support to all financial coworkers in a manner that encourages and builds mutual trust, respect, and cooperation among team members
• Scheduling Work and Activities - Scheduling events, meetings, programs, and activities.
• Establishing and maintaining positive, collaborative relationships with each team member.
• Assists leadership and Empower Unity team in aligning the department’s mission and goals. 
• Serve as the wellness coordinator for the Financial Team.
• Fostering a positive work environment – one that fosters camaraderie, encourages collaboration while providing comprehensive office and administrative support to the Financial Budgeting team of approximately 60 people. 
• Help create engaging employee team buildings, wellness programs focused s healthy lifestyles.
• Continually assesses the needs and interests of all employees.
• Create team meetings and events flyers.
• Perform Administrative Activities - Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.

 

Key Responsibilities:

Providing office assistance and support including but not limited to:

• Schedule meetings, process expense reports, coordinate travel arrangements, team buildings and wellness initiatives for department staff.
• Coordinate logistic for employee appreciation, training, events, meetings, programs, and activities, ordering meals, beverages, supplies, etc.
• Ensure audio and visual systems are set up and ready for the meetings, problem-solving,
• Welcoming guests, meeting and events set-up, order meals and confirming/contacting attendees/speakers
• Reserve meeting space on and off site.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Handle incoming calls, emails, and correspondence, directing them to the appropriate team members.
• Manage office supplies and ensure the department is well-equipped.
• Support the team with data entry, analysis, and reporting tasks as needed.
• Perform other administrative duties as assigned to support the efficient operation of the department.

 

Job Requirements

Education:

• High School diploma is required
• Associate degree is required
• Bachelor’s degree preferred

 

Experience:    

• Strong written, oral and motivational communication.
• Proven ability to build rapport with ease and to work collaborative with team and individuals.
• Organizing, planning and prioritizing work.  Strong ability to work independently and within a collaborative and positive team environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with accounting software.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• Facilitating and coordinating team events and meeting. 
• Attention to detail and accuracy in work.
• Ability to maintain confidentiality and handle sensitive information.

 

Behaviors:    

• Positive and open disposition 
• Exemplifies Our Values
• Dependable – meets established deadlines, follows through on commitments
• Team Focused and Supportive – solve problem in a positive and effective manner
• Possesses effective listening skills
• Displays a positive attitude
• Effectively engages and interacts with team members 
• Able to organize and prioritize
• Ability to work with minimal supervision

 

Other

Successful completion of the following: 

• Admin - SHL Assessment
• Admin - Skills Assessment

 

Alabama Power provides safe, reliable, and affordable electricity to 1.5 million customers across the lower two-thirds of Alabama. 
For more information, visit www.AlabamaPower.com and connect with the company on Facebook (Facebook.com/AlabamaPower), Twitter (Twitter.com/AlabamaPower), LinkedIn (Linkedin.com/company/alabama