Executive Assistant – Legal Affairs

Thank you for your interest in working for our Company. Recruiting the right talent is crucial to our goals. On April 1, 2024, 3M Healthcare underwent a corporate spin-off leading to the creation of a new company named Solventum. We are still in the process of updating our Careers Page and applicant documents, which currently have 3M branding. Please bear with us. In the interim, our Privacy Policy here: https://www.solventum.com/en-us/home/legal/website-privacy-statement/applicant-privacy/ continues to apply to any personal information you submit, and the 3M-branded positions listed on our Careers Page are for Solventum positions. As it was with 3M, at Solventum all qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Description:

Executive Assistant (Legal Affairs)

3M Health Care is now Solventum

At Solventum, we enable better, smarter, safer healthcare to improve lives. As a new company with a long legacy of creating breakthrough solutions for our customers’ toughest challenges, we pioneer game-changing innovations at the intersection of health, material and data science that change patients' lives for the better while enabling healthcare professionals to perform at their best. Because people, and their wellbeing, are at the heart of every scientific advancement we pursue.

We partner closely with the brightest minds in healthcare to ensure that every solution we create melds the latest technology with compassion and empathy. Because at Solventum, we never stop solving for you.

The Impact You’ll Make in this Role

This Executive Assistant position will provide executive administrative support and contribute to the smooth running of the Legal Affairs team.

Here, you will make an impact by:

• Demonstrating exceptional organizational skills and discretion with the ability to prioritize tasks effectively to support two or more leaders in the Legal Affairs function.
• Coordinating multiple complex calendars across the Legal Affairs team, including scheduling meetings, events, and appointments.
• Managing all travel arrangements including flights, accommodations, transportation, and visas for your assigned leaders.
• Preparing and submitting all required documentation and reports, including materials to onboard vendors, statements of work, purchase orders, expense reports, and other documents supporting the assigned leaders and the Legal Affairs team.
• Drafting and revising Word documents and PowerPoint presentations using approved branded materials.
• Working collaboratively within the Legal Operations team and supporting Legal Operations projects as assigned.
• Performing other tasks as assigned, including serving as a back-up to other Executive Assistants on the Legal Affairs team.

Your Skills and Expertise 

To set you up for success in this role from day one, Solventum requires (at a minimum) the following qualifications:

• Bachelor’s Degree or higher from an accredited university AND Four (4) years of Executive Assistant experience.

OR

• High School Diploma/GED from an accredited institution AND Eight (8) years of Executive Assistant experience.

In addition to the above requirements, the following are also required: 

• Proficiency in using Outlook, PowerPoint, Word and other tools and technology, including travel and expense management systems, such as Concur.
• Flexibility to adapt to changing priorities and deadlines, including the ability work after regular work hours as needed.

Additional qualifications that could help you succeed even further in this role include: 

• Superior discretion and professionalism, including the ability to handle confidential and sensitive information.
• Prior experience supporting legal personnel
• Exceptional organizational skills and attention to detail with the ability to prioritize tasks and manage time effectively.
• Strong problem-solving skills and the ability to work independently with minimal supervision.

Work location: Preferred location Maplewood, MN or Remote USA

Position requires travel to Maplewood, MN on a regular cadence and other locations as needed.

Travel: May include up to 10% domestic/international (depending on work location)

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).