Summer Intern, Administrative Assistant

Who are we?

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 7,200 globally, we focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses.

Through our shared values, we focus on building a sustainable future, diversity and belonging, and providing continuous learning and development.

 

ADMINISTRATIVE ASSISTANT

 

This isn’t necessarily a 7:30 a.m. - 4p.m. role (core business hours at SAIT) and may scheduled to work infrequently from the afternoon into the evening and an odd weekend

 

 

SUMMARY

The Administrative Assistant I is responsible for a range of administrative duties including, document management, database management, scheduling third-party services, work order management 

 

KEY DUTIES & RESPONSIBILITIES

• Carry out the day-to-day execution of clerical duties to ensure BGIS is provided with administrative support
• Attend to virtual document management tasks including, filing, word-processing as required, communications, sourcing documentation from third parties
• Create and maintain simple spreadsheets
• Maintain client satisfaction and positive relations with BGIS external contacts
• Other related general administrative duties as required
• Researching information of various topics

 

KNOWLEDGE & SKILL REQUIREMENTS

• Currently enrolled in an accredited university or college program
• Strong computer skills, proficient with MS Office
• Self-motivated
• Ability to work with limited supervision and in a team
• Strong time management skills and organizational skills
• Ability to communicate effectively both written and verbally
• Strong customer focus
• Comfortability in a fast-paced environment
• Strong multi-tasking skills
• Numeracy 

 

This isn’t necessarily a 7:30 a.m. - 4p.m. role (core business hours at SAIT) and may scheduled to work infrequently from the afternoon into the evening and an odd weekend.