APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Fox Graduate School at Penn State seeks an experienced administrative professional to serve as Administrative Lead in the Office of Graduate Educational Equity Programs (OGEEP) .

This position provides direct support to the Associate Dean for Graduate Educational Equity/Chief Diversity Officer for Graduate Education, oversees the daily operations and administrative staff of the OGEEP, coordinates meetings and events, serves as budget assistant, and serves as a resource for internal and external contacts.

Key Responsibilities:

• Ensure that the Associate Dean is properly briefed, and that agendas and materials are provided and reviewed prior to meetings/events

• Manage the Associate Dean’s calendar: prepare meeting agendas and take minutes

• Coordinate meeting and event logistics to include correspondence, event planning, catering, lodging, travel, and all related financial reconciliation

• Respond to incoming communications on behalf of the Associate Dean, OGEEP, and other general administrative support

• Assist with all recruiting/hiring needs for the OGEEP

• Provide administrative support for working groups and projects that may include data research and summarization, preparation of tables/slides, benchmarking and other tasks as assigned by the Associate Dean

• Serve as a budget assistant  

The Administrative Lead oversees Graduate Assistants working in the office. This position works very closely with students, staff and faculty across the University and represents the OGEEP to coordinate with various businesses and organizations external to the University.   

This job necessitates providing support and attending events that will occasionally require work after hours and on the weekends, as needed.

Education and Experience: This position requires an Associate’s degree or higher and 4+ years of related experience, or an equivalent combination of education and experience. The successful candidate must be proficient in Microsoft Office applications and have experience in financial management and reporting. Other qualifications include:

• demonstrated mental agility with administrative responsibilities

• thoroughness in work and time management skills

• experience with event planning and budgetary oversight

• capacity for analyzing processes and proposing effective solutions

• excellent commitment to fostering diversity, equity, inclusion, and belonging

• high level of professionalism and ability to work with minimal supervision

Application Instructions: Candidates must submit a co