Library Administrator

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

This position of Document Control Lead will oversee document management systems for JLL and its client. The candidate will manage the accuracy and integrity of business documents throughout the document life cycle, which includes filing, archiving, retrieving, purging, and destroying. The document control lead must maintain internal and legal privacy rules, as they may encounter confidential and sensitive information through the course of their work. They must be proficient with scanning equipment and software applications, as document management systems increasingly involve scanning and electronic archiving. Document control managers typically work in an office environment, specifically in an office and file room, during regular business hours.

Experience working with records management systems is desirable. A document control lead must be self-directed and possess a high level of attention to detail and accuracy. He or she must be able to monitor the larger document control systems and troubleshoot areas of inefficiency. The Document Controls Lead will be well versed in industry-specific terminology and have a comprehensive understanding of industry-relevant workflows and processes. The Document control lead must have a solid grasp of relevant regulations and understand legal implications of document storage and retention periods. They must possess excellent interpersonal skills, since they will likely coordinate with different departments and external stakeholders.

Document Control Lead Tasks

• Own, document, and review the documentation process, including compliance and control.
• Develop in person and written training materials and protocols for specific user types.
• Create and maintain master documents and procedures for altering documents and their properties.
• Manage day-to-day and strategic plan for document review, approval, archival, and quality control.
• Create and Manage Building, Floor & Room Code Data
• Input Building Architecture for all client owned and leased properties
• Create and manage building/room number grid
• Modify Building Architecture during PDS projects for all client owned and leased properties
• Create, store and manage EVAC Maps during projects
• Own the Move and Project Closeouts processes and procedures.
• Test AutoCAD and Archibus document platforms.
• Manage WALUS program and requests 
• Own the MEP Drawings updates, requests and archival.
• Own the RCP Drawings updates, requests and archival.
• Own the Architectural AsBuilt updates, requests and archival.
• Own the Special Event Maps updates, requests and archival.
• Own the Jack ID Integration into Archibus – (should be in Data/Cable scope)

Location:

On-site –SAN ANTONIO, TX

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for