Executive Assistant - Lead Pastor, Creative Arts

Location: Rockwall, TX, USA,None,None

Who you are: 

You are a highly professional, detail-driven individual who finds great joy in helping a dynamic organization achieve it's mission. You thrive in fast-paced environments, naturally adapt to shifting priorities, and operate with excellent initiative. You are exceptionally organized, collaborative, proactive, and capable of juggling complex administrative needs with a heart for ministry support. Serving a diverse, creative team fuels your passion for excellence.

What you'll do:

CALENDAR MANAGEMENT

• Manage the complex and dynamic calendar for the Lead Pastor of Creative, prioritizing department needs: Worship, Production, Communications, Marketing, and Digital Ministries.
• Coordinate meetings, appointments, events, and on-campus/off-campus engagements to maximize strategic time usage.

COMMUNICATION & ADMINISTRATIVE SUPPORT

• Serve as a primary liaison for internal teams and external partners on behalf of the Lead Pastor of Creative.
• Manage incoming communication (phone, email, direct messaging) ensuring timely, professional responses that reflect Creative leadership. 
• Draft, edit, proofread, and distribute documents, communications, reports, agendas, and presentations.

TRAVEL & GUEST HOSPITALITY COORDINATION 

• Arrange and manage all travel, lodging, transportation, and itineraries for the Lead Pastor of Creative and visiting guests.
• Prepare and submit travel expense reports in a timely and accurate manner.
• Oversee hospitality for special guests, speakers, artists, and ministry partners, ensuring a high-touch, welcoming experience.

BUDGET, FINANCIAL & PTO MANAGEMENT

• Assist in Creative department budget management: tracking expenses, processing invoices, coordinating purchase orders, and ensuring financial accountability.
• Prepare reports and assist with budget planning cycles for Worship, Production, Communications, Marking, and Digital teams.
• Support oversight of team PTO requests and vacation tracking, ensuring adequate ministry coverage and approvals.

OFFICE OPERATIONS & BACK OFFICE ADMINISTRATION

• Oversee the day-to-day administrative operations of the Lead Pastor - Creative Arts office, ensuring it is organized, efficient, and resourced.
• Order office supplies, manage vendor relationships, and support resource distribution across the Creative department.

SPECIAL PROJECTS & EVENTS SUPPORT 

• Provide project management and administrative support for Creative events, initiatives, and major ministry moments (e.g., album releases, conferences, marketing campaigns, creative conferences).
• Support the planning and execution of hospitality events, team retreats, staff meetings, and training events led by the Creative department,

TEAM COLLABORATION & RELATIONAL SUPPORT

• Partner with Creative team leaders (Worship, Production, Communications, Marketing, Digital Ministries) to support cross-functional initiatives and scheduling needs.
• Help foster a healthy, fun, faith-filled, and efficient team culture through strong relational connection and administrative excellence.

SKILLS & EXPERIENCE YOU BRING:

• Education: High school diploma required; associate's or bachelor's degree preferred
• Experience: 3+ years in executive-level administrative support (experience in ministry, creative industries, or nonprofit preferred).
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software (e.g., Asana, Trello) is a plus
• Communication Skills: Excellent verbal and written communication skills with a proactive, professional tone.
• Organizational Excellence: Outstanding organizational, project management, and multitasking skills.
• Discretion: Ability to handle confidential and sensitive information with utmost integrity and trust.

Additional Requirements:

• Spiritual Maturity: Actively growing relationship with Jesus Christ, demonstrated through daily personal devotion and alignment to Lakepointe's mission and core values.
• Cultural Fit: Strong alignment with Lakepointe's beliefs, culture, leadership behaviors, and team dynamics.
• Flexibility: Willingness to work some evenings, weekends, and holidays during major ministry events.
• Commitment to Excellence: Passionate about delivering exceptional service, supporting excellence across the Creative Department.

Embody all Lakepointe Leadership Behaviors:

• Love and follow Jesus
• Honor up, down, a