Event Compliance & Finance Assistant

 

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

 

See what life is about at BCD M&E at bcdme.com/careers

 

 

BCD Meetings & Events: Event Compliance and Finance Assistant

 

About Us:
At BCD Meetings & Events (BCD M&E), we offer more than just meeting and event planning services; we create connections that inspire and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, we cultivate a culture of people, passion, and purpose to drive business forward. With our headquarters in Chicago and over 50 locations globally, our team of 1,900+ professionals is dedicated to sustainability and success for our clients and ourselves. In the UK, our team of around 420 operates from various BCD offices, client locations, or remotely.

We can't promise every day will be perfect, but we can assure you of a supportive community led by empathy, a flexible workplace with great perks, and meaningful challenges.

Explore more about life at BCD M&E at bcdme.com/careers and check out our work on our YouTube channel here.

 

About the Role:
Join our dynamic team as an Event Compliance & Finance Assistant and play a vital role in managing financial processes for our Strategic Meetings Management clients! This position is ideal for someone who loves numbers and enjoys collaborating with cross-functional teams to ensure smooth operations. As the go-to expert for billing, reconciliation, and transparency reporting, you’ll significantly impact our clients' success!

 

As an Event Compliance and Finance Assistant, you will:

• Review invoices for accuracy and process payments promptly.
• Prepare final billing according to client policies and internal procedures.
• Track progress on reconciliations and join weekly finance calls to update the finance team.
• Partner with clients to manage and maintain post-program reconciliation, transparency reporting, data collection, compliance rules, and specific spend caps.
• Resolve any discrepancies with suppliers and clients.
• Perform audit and file close-out procedures for every meeting.
• Set up regular training refreshers on processes, Transfer of Value (TOV), and compliance.
• Assist in disseminating changes in client compliance requirements to the operations team, ensuring adherence to standard operating procedures for payment guidelines.
• Assist the Senior Project Accountant & Compliance Manager in following up on outstanding client invoices with finance.
• Collaborate with the Compliance team to identify industry trends for spend capture, reporting, and technology options.

 

 

You’re Good At:

• Preparing final billings and ensuring timely submissions in line with client policies.
• Reconciling hotel bills and vendor invoices accurately.
• Efficiently resolving discrepancies with suppliers and clients.
• Managing commission tracking and collection as a liaison.
• Organizing and maintaining financial reco