Legal Administrative Assistant

Key Responsibilities:

• Facilitate contract management and general legal files organization, manage forms/templates, and input contracts into the contract management system.
• Manage incoming law firm invoices through Legal Tracker and coordinate with Accounts Payable to ensure invoices are paid.
• Interface with individual members of various departments across the entire company including HR and Finance to ensure accurate administration of legal documents, compliance with business requirements, and that the contract processes operate efficiently.
• Provide monthly cost estimates to finance teams.
• From time to time, draft and redline various documents such as termination letters, NDAs, amendments, contractor and freelancer agreements, talent agreements, and contest and sweepstakes rules.
• Seek innovative ways to optimize legal processes and take an ownership role in special projects as the need arises.
• Perform legal administrative tasks such as handling mailings, contract signature requests, organizing files and other tasks as needed.

Job Qualifications:

• Bachelor’s degree and/or paralegal certification required.
• 1-3 years’ experience as a paralegal or legal operations at a reputable law firm and/or company.
• Excellent organizational skills and attention to detail.
• Strong project management skills, including the ability to handle numerous projects and keep track of multiple deadlines simultaneously.
• Superb interpersonal and communication skills and the ability to work effectively with employees at all levels.
• Comfortable working with (and curious about) new technology systems.
• Strong problem-solving skills and good judgment.
• Ability and openness to learning new skills.
• Ability to work in fast-paced, high-pressure, and rapidly changing environments.