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JOB DESCRIPTION AND POSITION REQUIREMENTS:

Job Title: Administrative Assistant - Part-Time (Wage Payroll)

Job Description:

The U.S. National Science Foundation National Synthesis Center for Emergence in the Molecular and Cellular Sciences (NCEMS) at Penn State University is seeking a highly motivated and detail-oriented individual to join our team as a Part-Time Administrative Assistant (24 hours per week). NCEMS is a national resource synthesizing diverse data to gain new insights and understanding of emergent properties in complex molecular and cellular systems. This position will be crucial to our center's operations, providing essential administrative and logistical support to ensure smooth day-to-day functioning.

Responsibilities:

• Meeting Logistics and Scheduling: Coordinate all meeting logistics for the NCEMS leadership team, managing calendars, scheduling rooms, and preparing daily schedules. Facilitate travel arrangements and process reimbursements.
• Administrative Support: Provide front desk support, handle incoming calls, email, mail, and assist visitors. Manage document preparation, data entry, and report generation.
• Project and Operations Support: Act as a liaison between the NCEMS project manager and the Huck Operations team, ensuring smooth collaboration and support across teams.
• Meeting Documentation: Attend meetings to record, transcribe, and distribute minutes effectively.
• Event and Project Coordination: Assist in organizing special events and coordinate project-related activities.
• Additional Support: Offer backup support to other administrative staff as needed.

Qualifications:

• Skills: Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and OneDrive. Strong organizational, communication (written and oral), and interpersonal skills.
• Experience: Prior experience in an administrative role is desirable. Familiarity with 25Live, SIMBA, SAP-Concur, and Shop OnLion is preferred.