Administrative Assistant | Part-Time | Richard M. Borchard Regional Fairgrounds

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Overview

The Administrative Assistant is responsible for supporting the General Manager and administration with any administrative or clerical functions. The Administrative Assistant provides highly responsive assistance to other departments and the General Manager.

 

This role pays an hourly rate of $10.00-$11.50

 

Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching

 

This position will remain open until December 31, 2025.

Responsibilities

• Provide administrative support including typing correspondence, maintaining the calendar, making travel arrangements, scheduling meetings, and compiling expense and other reports.
• Maintains a filing system for records, reports and other documents.
• Maintains, files, prepares and transcribes correspondence, obtains appropriate signatures when necessary.
• Prepares outgoing mail with necessary postage; sends and receives email as needed.
• Performs general administrative functions including faxing, photocopying, mail distribution, and bulk mailings.
• Create and edit contractual agreements for facilities upon the GM's requests.
• Answer, screen and direct calls, screen visitors; receive guests.
• Order and maintain inventory of office supplies and tracking
• Work cooperatively with other department directors on projects of mutual interest.
• Perform other duties as required.

Qualifications

• Computer skills working with Microsoft products.
• Must be adaptable with the ability to work under pressure to meet deadlines. 
• Strong verbal and written communication skills, with an expert ability to present and communicate new ideas and concepts.
• Consistent and reliable attention to detail, accuracy, and validity.
• Extremely organized and detail oriented, resourceful, quick learner and able to handle multiple projects simultaneously.
• Consistent and reliable attention to detail, accuracy, and validity.
• Exceptional experience in leading, motivating and developing employees.
• A high degree of personal integrity and consistently put the interests of the organization first.
• Must be a fierce communicator and cross-organizational collaborator.
• Willingness to work a flexible schedule, when required to meet or event obligations.

Strengthened by our Differences. United to Make a Difference

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.