Executive Support Specialist

We believe real value is powered by the unique skills and experiences of our professionals. The interchange of ideas from a diverse group of people gives our teams an expanded perspective and the ability to find better solutions for our clients.

 

Company : BVCI  

Req Id : 106406 

Job Title : Executive Support Specialist 

Location : KCP 

Business Unit Sector : BVC-BVOPS-BVCI CONSTRUCTION 

Department: BVCI2 BV OPS UNION CONSTRUCTIO 

Opportunity Type : Staff 

Relocation eligible : No 

Full time/Part time : Full-Time  

Project Only Hire: Yes 

Visa Sponsorship Available: No 

Recruiter : Jake Hojnowski 

Job Summary

This is a full time position in office at world headquarters (Overland Park, KS) (5 days a week)

Planning and executive assistance experience strongly preferred

Visio and PowerPoint experience strongly preferred

Works under general direction of top management (Chief Executive Officer or Division President). To provide administrative support services and perform broad range of administrative functions based upon understanding of company policy, manager's views and philosophy. Deals with matters of the highest confidential nature that involve strategic operations, legal or financial issues, requiring utmost diplomacy and sensitivity. Duties and tasks are non-routine, requiring substantial and regular independent judgment. Possesses thorough knowledge of workgroup's policies and procedures, as well as in-depth understanding of company policies and processes. Frequently interacts with upper management within and outside their workgroup. Exchanges information with key external contacts, such as board members, financial stakeholders, and outside consultants.

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Key Responsibilities

• Organizes flow of administrative work through supervisor's office
• Organizes and prioritizes activities for manager(s), including controlling access to manager's calendar
• Maintains manager's or work group's calendar
• Acts as manager's delegate in assigned areas
• Screens and responds to telephone and email inquiries, as well as written correspondence, on behalf of manager
• Plans and arranges meetings, travel, and events, and coordinates applying for international travel documents
• Initiates or composes various documents including correspondence, reports and presentations requiring knowledge of manager's views, philosophy, and some understanding of technical matters
• Researches, analyzes and summarizes information
• Participates in developing, administering and communicating policies and procedures
• Serves as a resource to others in the resolution of problems and issues 
• Refers the most complex issues to management
• Contributes to the development of other department or company initiatives
• Generates or distributes ad hoc reports using various business systems and databases
• Generates simple to complex documents, such as letters, memos, spreadsheets and presentations
• Creates expense reports
• May coordinate completion of timesheets
• Reviews and approves timesheets
• May code, route, and track invoices
• May review expense reports for compliance
• May verify accuracy of invoices prior to approval
• Performs other general clerical duties as needed
• Acts in capacity of a "lead person" 
• Does not have management responsibility for the people to whom they provide work direction 

Management Responsibilities

Acts in capacity of a "lead person." Does not have management responsibility for the people to whom they provide work direction.

Preferred Qualifications

10+ years relevant experience preferred 

High School Diploma or equivalent preferred  

Preferred Skills: . Advanced MS Word skills . Advanced MS Excel and PowerPoint skills . Advanced MS Outlook skills . Spelling and grammar skills . Concentration and cognitive skills . Initiative . Interpersonal skills . Attention to detail and reading comprehension . Communication skills, including verbal and written skills . . Ethics and values . Integrity and trust . Ability to make decisions . Ability to prioritize . Problem-solving ability . Expense Reporting Systems (Creating) . Expense Reporting Policies 

and 

Procedures (Reviewing and approving) . Time Re