University of Colorado Anschutz Medical Campus

Department: Radiology

Job Title: Open Rank Business Services Professional (Intermediate or Senior)

Position #: 00828509 – Requisition #:37588

Job Summary:

The Business Services Professional (Open Rank) provides operational and management support to the Department of Radiology. This position requires a working knowledge of all current University and department policies that are relevant to business services, which may include, but are not limited to, procurement, human resources, budget, events, and travel. This position supports the daily business needs of the department and faculty. Tasks assigned to this position require critical thinking, complete attention to detail, and the ability to independently resolve noted discrepancies. This position will work with section chiefs or designee on clinical scheduling in Qgenda. This task requires organization, focus, analytical, and technical skills. The position is responsible for maintaining accuracy in Qgenda reporting. This position will provide support for the faculty promotions and tenure process. This position is cross-trained with other positions and provides coverage as needed.

Examples of Work Performed:

Senior and Intermediate Levels:

General Operational Management (50%)

• Maintain an appropriate stock of general office supplies, printer supplies, and other incidentals. Place orders using appropriate purchasing procedures, adhering to purchasing guidelines and requirements, and completing necessary paperwork.

• Manage calendars for section chiefs, vice chairs, including scheduling meetings and assisting in day-to-day workflow.

• Coordinate events for the department, faculty, and office staff, submit expenses for reimbursement, and adhere to financial policies and procedures.

• Assist with Qgenda scheduling and reporting for assigned sections, working closely with section chiefs.

Monitor AMION schedules to maintain consistency between Qgenda and AMION schedules for clinical services.

• Assist in resolving faculty concerns regarding data entry in Qgenda and AMION schedules.

• Respond to in-person, written, and telephone requests from faculty, colleagues, and other university personnel.

• Assist in managing all aspects of day-to-day operations of the department by fostering an effective, proactive attitude to provide service, scheduling meetings/space, coordinating catering as needed, planning events, and managing incoming and outgoing mail.

• Additional related tasks as assigned by the supervisor.

• Responsible for promotion and tenure committee and faculty support, which includes scheduling and/or attending meetings, sending out reminders to faculty involved in the review or promotion process, and coordinating workshops.

Financial Processes (30%)

• Process travel and personal reimbursements for