Scheduled Hours

40

Position Summary

Provides Human Resources and Payroll support to Mallinckrodt Insititute of Radiology (MIR) within the Washington University School of Medicine. Will work as a team to ensure support for all areas of MIR HR and Payroll. Collaborates and coordinates the audit and input of assigned academic and non-academic transactions.

Job Description

Primary Duties & Responsibilities:

• Enters and maintains all faculty, staff, student HR system data for multiple assigned departments. This includes monitoring and tracking relevant job data, contract data, sourcing information, as well as maintaining leaves, breaks in service and terminations. Also includes posting job openings, helping departments manage searches in the search system of record and onboarding new employees.

• Includes oversight of pay-cycles and meet all payroll deadlines (MON, BWK and STP) for assigned departments. Reviews time and labor activities for each pay cycle. Ensures employees are paid accurately, timely, appropriately and sourced to proper funding sources in compliance with policy and regulations. Processes payroll cost costing allocations as necessary. Audit time reporting and ensure proper data entry for absence management and short-term disability.

• Assist new staff through the onboarding process and ensure pre-employment requirements have been completed.

• Monitor personnel files for data completion and compliance.

• Works with the departmental Manager of HR and Payroll and the other department payroll coordinators to cover workflow and tasks for cross-coverage as needed; work with Manager on auditing and correcting errors across the department dataset.

• Produces departmental reports for auditing and compliance.

• Works with OISS to assist foreign faculty, post docs, graduate students and undergraduate students to ensure accuracy of federal documents used for Form I-9 purposes.

• Performs other duties as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal office environment

• Occasional in-person meetings may be required.

• Physical Effort

• Typically sitting at desk or table

• Repetitive wrist, hand or finger movement

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification.

Certifications:

No specific certification is required for this position.

Work Experience:

Human Resources, Personnel, And Payroll (3 Years)

Skills:

Human Resources Processes, Microsoft Office

Driver's License:

A driver's license is not required for this position.

More About This Job

Washington University seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Bachelor's degree

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

Payroll (1 Year)

Skills:

Adaptability, Confidentiality, Deadline Management, Detail-Oriented, Interpersonal Communication, Multitasking, Oral Communications, Organizing, Payroll Support, Positive Attitude, Workload Prioritization, Written Communication

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

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