Senior Accountant/ Assistant Director of Finance

Description

POSITION PURPOSE

The Accountant performs various functions in order to ensure accurate reporting and works closely with the Director of Finance to assure that all accounting and billing functions are completed as assigned. Responds to customer and vendor inquiries in a timely fashion.

ESSENTIAL FUNCTIONS & BASIC DUTIES

Month-End Close:

• Complete month-end close processes, including reconciling balance sheet accounts and ensuring accurate financial data in month-end Excel reports.
• Update AR monthly report and post all relevant journal entries.
• Allocate overhead costs to respective classes and prepare journal entries accordingly.

Financial Reporting:

• Download and reconcile bank transactions; ensure all accounts are balanced.
• Prepare and submit sales tax filings, and ensure they are recorded in QuickBooks.
• Ensure proper classification of financial data.
• Run billing reports in EMR and perform data analysis through pivot tables.
• Maintain accurate insurance allowance accounts and related journal entries.

Accounts Receivable (AR) and Payroll:

• Ensure AR insurance deposits are accurately posted and reconcile to the bank account.
• Calculate and post accrued payroll journal entries.
• Post journal entries related to AR - Insurance and ensure proper movement of payments.
• Process utility bills, and prepare and record invoices.

Financial Communication:

• Communicate with internal stakeholders, including providing GL details of donations and grants to colleagues.
• Send emails to the appropriate parties to ensure accuracy of Stripe and Bankcard settlement deposits.

Audit and Compliance:

• Ensure all HR bills are paid on time and properly recorded.
• Verify accuracy in donation deposit and ensure they are reflected in the AR accounts.
• Assist with internal audit requests and provide necessary financial documentation.

Data Analysis and Conversion:

• Convert employment type descriptions for employees to either Contract, Full Time, or Part Time.
• Update department descriptions, ensuring proper classification of employees.
• Convert Clinical departments to new operational titles as directed.
• Create and manage pivot tables to streamline financial analysis and reporting processes.

General Accounting:

• Run accrued PTO reports and post Adjusting Journal Entries (AJE).
• Tie notes payable to bank balances and reconcile accounts.
• Run and post tuition/FACTS journal entries, and ensure accuracy in financial statements.
• Post accounts receivable (AR) payments, balance to the General Ledger (GL), and maintain AR reconciliation.
• Handle the posting of Brex transactions and tie payable accounts to Brex.
• Post contract labor expenses and manage related accounting records.

COMPETENCIES

Ethics: 

• Treats people with respect. 
• Keeps commitments.
• Inspires the trust of others. 
• Works with integrity and ethically. 
• Upholds organizational values. 

Judgment: 

• Displays willingness to make decisions. 
• Exhibits sound and accurate judgment.
• Supports and explains reasoning for decisions.
• Includes appropriate people in decision-making processes. 
• Makes timely decisions.  

Planning/Organizing:

• Prioritizes and plans work activities.
• Uses time efficiently. 
• Plans for additional resources. 
• Sets goals and objectives.
• Develops realistic action plans. 

Problem Solving:

• Identifies and resolves problems in a timely manner.
• Gathers and analyzes information skillfully.
• Develops alternative solutions.
• Works well in group problem solving situations. 
• Uses reason, even when dealing with emotional topics. 

Quality:

• Demonstrates accuracy and thoroughness.
• Looks for ways to improve and promote quality. 
• Applies feedback to improve performance. 
• Monitors own work to ensure quality. 

Written Communication:

• Writes clearly and informatively.
• Edits work for spelling and grammar.
• Varies writing style to meet needs.
• Presents numerical data effectively. 
• Able to read and interpret written information. 

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to talk or hear.