Administrative Assistant

Why Patients Need You

Technology impacts everything we do. Pfizer’s digital and ‘data first’ strategy focuses on implementing impactful and innovative technology solutions across all functions from research to manufacturing. Whether you are digitizing drug discovery and development, identifying solutions, or making our work easier and faster, you will be making a difference to countless lives.

Role Summary

This Administrative Assistant (AA) to a VP in the R&D Creation Center will provide comprehensive day to day support executing a full range of administrative duties supporting the VP.  Additional support may be provided, as needed, to some members of the leadership team.  

The EA is expected to be able to demonstrate exceptional professionalism and attention to detail with work that involves time-sensitive and urgent issues, tight time frames, and demanding situations. The role will require strong organizational skills, research skills, travel & meeting planning skills, and the ability to solve problems. They will be expected to handle tasks proactively and discreetly.  This position requires an experienced and forward-thinking individual who has the necessary technical skills and change agility to work in a fast-paced setting. 

What You Will Achieve

The person in this role will partner closely with the VPs leadership team as well as the operations lead and Administrative Assistant to the Chief AI & Analytics Officer to ensure effective operations. This position will also coordinate with other Digital Administrative Professionals, as well as across Pfizer to support the work of the department. 

How You Will Achieve It

Role Responsibilities

• Day to day oversight of a VP in the R&D Creation Center calendar including scheduling meetings, organizing travel, managing calendars, working closely with the operations lead to align priorities. 

• Manage complex calendar often across time zones and anticipate conflicts and use diplomacy to resolve problems in advance. 

• Exercise sound judgment in anticipating priorities and potential conflicts to ensure deadlines are met and leaders are properly prepared. 

• Monitor high volume of emails including expediting flow of work items, initiate follow-up when necessary, and prioritizing emails. 

• Schedule and coordinate all team meetings including ongoing maintenance of 1:1’s with direct reports, key partners, etc. 

• Proactively prepare LT meeting agendas in advance; distribute action items 

• Responsible for all logistics of meetings including conference room reservations, teleconference, videoconference, food ordering and associated meeting logistics.

• Proactively and independently organize and expedite workflow and initiate follow-up when necessary to ensure schedules and deadlines are met 

• Use appropriate discretion in the management of information and stakeholders. 

• Manage all travel required for the VP in the R&D Creation Center. This may include complex international travel, visa preparation, ground, and hotel. Some management of meeting logistics internationally will be required, working with Pfizer colleagues in other countries. 

• Prepare expense reports, track reimbursements, and ensure correct AMEX credits/debits. 

• Complete a variety of more complex routine and non-routine assignments. 

• Work closely with other Administrative Partners within Digital 

Basic Qualifications:

• High school degree

• 3+ years of experience providing administrative support to senior leaders.

• Successful candidates will be highly organized, detail oriented with strong computer skills in the Microsoft Office Suite. Strong computer skills, primarily in Outlook, Word, PowerPoint, OneDrive, SharePoint, Excel and Teams

• Must be professional, self-motivated, flexible, open to growth and challenges and a proven team player

• Ability to multi-task in a fast-paced dynamic environment while demonstrating a resourceful, positive attitude and a superior work ethic

• Excellent attention to detail and highly organized and able to successfully handle simultaneous priorities, with speed and accuracy

• A strong sense of personal integrity; able to maintain confidentiality and handle highly sensitive information; demonstrate good judgment and decision-making

• Professional and articulate communication skills; able to seamlessly interact with experienced professionals.

• Ability to remain calm and professional under pressure

• Demonstrated resourcefulness, with ability to anticipate needs, prioritize responsibilities, ant