Sr. Project Manager - Pharma

Merge Storytelling and Technology

MERGE promotes health, wealth and happiness in the world by merging storytelling with technology and offers marketing and technology clients full-service capabilities including strategy, creative communications, experience engineering, performance marketing, media and digital platform development. MERGE has enduring client partnerships with American Express, T-Mobile, LG, Subway, Kate Spade NY, Coach, The North Face, Meta, Adobe, BlueCross BlueShield, Abbott, Astellas, Supernus, CSL, GE Healthcare, Broward Health, Indiana University Health, Nationwide and Morgan Stanley. With 800 employees across offices in Atlanta, Boston, Chicago, Denver, Kansas City, Montreal, New York City and Los Angeles, MERGE uses a talent-to-task process that enables clients to think higher and feel deeper about their customers. For more information, visit mergeworld.com.

Promote Health, Wealth & Happiness

We are committed to promoting health, wealth, and happiness in the world by partnering with purpose-driven clients in purpose-driven industries such as healthcare, financial services, and consumer products. Our deep vertical expertise and category insights stem from decade-long partnerships with our top clients.

Emerge to the Top of Your Career

At MERGE, we strive to create a superior work experience where talented and ambitious people grow. An experience that encourages people to think higher and feel deeper. An experience where people engage minds and hearts to do the best work of their careers.

As our Sr. Project Manager, you will…

Oversee the internal management of assigned projects from inception to completion within the Agency. You will be the internal hub for all projects within the assigned client and will organize, schedule, and communicate with team members to deliver the work to complete a project within a defined scope, quality, timeframe, and budget. You must be able to manage large multi-faceted projects/accounts/campaigns and multiple projects at the same time across all execution mediums within the Pharma and/or Life Science industries.

Be Accountable and Responsible

• Work as independent liaison/communications hub between all agency team members
• Organize, manage, and be accountable for each step of the strategy, creative development process, legal reviews, and Veeva uploads from project set-up to project kick-off to delivery of final material in all mediums – collateral, print, broadcast, video, digital, email, out-of-home, direct mail
• Set up and run all necessary key touchpoint meetings in the process - kick-offs, internal reviews, status, progress meetings, development checkpoints, etc.
• Scope, estimate time of resources & create project plans & detailed schedules (from Strategy through creative development through delivery), and manage schedules throughout the life cycle of each project
• Manage and prioritize team assignments with detailed tasks for daily deliverables using agency tools (Webvantage) and clear verbal communications
• Partner with Project Manager, Broadcast Producers, Print Production, Media, and Analytics to coordinate schedules, budgets, deliverables, and approval processes on all projects
• Forecast future deliverables based on project scope and project schedules
• Review media plan and communicate necessary specs and material information to creative and studio teams
• Alert the team if a project strays out of scope or the originally set parameter
• Lead contingency planning, and problem resolution, and recommend solutions to maintain schedules, budgets, and quality deliverables
• Track actual hours per estimated project plan and run reports as requested
• Oversee general workflow capacity based on project plans, staff assignments, and capabilities per scope and work with the Department Director to manage and plan resources
• As requested, manage project out-of-pocket estimates and purchases per assigned projects and budget parameters
• Manage freelance hours and cost for copy, layout, content development, and external production
• Develop, manage, and enforce a rigorous approvals process internally (from creative development through the production phases of each project)
• Responsible for proofing process, brand guidelines, and quality standards on all projects
• Keep the Department Director aware of progress on each project and the development/deployment of the process – raising concerns as quickly as possible
• Manage Webvantage database with up-to-date detailed records of the life of a project and share information as necessary
• Implements Agency workflow process and quality assurance procedures to ensure successful execution as measured by agency goals and clien