HR Generalist

Department: HR

Employment Type: Full Time

Location: Stoneham, MA

Compensation: $75,000 - $90,000 / year

Description

Essential Duties and Responsibilities

• • Maintain employee personnel files and ensure accurate documentation in accordance with company policy and applicable federal, state, and local regulations.
  • Provide guidance to managers and employees regarding company policies, employee benefits, leave programs, and HR procedures.
  • Maintain confidentiality of employee records and sensitive information.
• • Administer and maintain employee records within ADP Workforce Now.
  • Process employee status changes including:
    • New hires 
    • Promotions
    • Transfers
    • Compensation changes 
    • Terminations
    • Organizational changes
  • Ensure employee profile information is accurate, complete, and maintained using standardized data fields established by NexCore.
  • Assist managers and employees with ADP self-service functionality.
  • Troubleshoot HRIS issues and coordinate with NexCore HR and Payroll Technology Support when necessary.
  • Run standard and custom HR reports for management.
  • Assist with payroll preparation by ensuring employee data is accurate and submitted timely.
• • Partner with hiring managers to determine staffing needs.
  • Prepare and post job advertisements through approved recruiting platforms.
  • Coordinate interviews with hiring managers.
  • Participate in candidate interviews as appropriate.
  • Prepare offer letters utilizing approved NexCore templates.
  • Coordinate all pre-employment activities including: 
    • Background checks
    • Drug testing
    • Employment verification
    • Reference checks
    • Motor Vehicle Reports (when applicable)
• • Coordinate the complete onboarding process for new employees.
  • Initiate onboarding experience via ADP Workforce Now 
  • Ensure completion of:
    • I-9 / E-Verify 
    • Tax forms 
    • Direct Deposit 
    • Company policies 
    • Benefit enrollment
• Coordinate orientation and new employee training.
• Ensure employees receive required equipment, system access, and introductions.
• Monitor completion of onboarding tasks through ADP.
• • Serve as a point of contact for employee questions and concerns.
  • Conduct employee investigations involving workplace concerns, policy violations, harassment, attendance, and disciplinary matters.
  • Assist managers in administering progressive discipline consistent with company policy.
  • Promote a positive work environment focused on employee engagement and retention.
  • Conduct exit interviews and identify trends for improvement.
• • Coordinate the annual performance review process.
  • Maintain review schedules and communicate deadlines to managers.
  • Monitor completion of annual and introductory performance evaluations.
  • Coordinate merit increase recommendations.
  • Ensure wage adjustments receive appropriate approvals prior to implementation.
  • Maintain documentation supporting performance evaluations and compensation changes.
• • Ensure compliance with:
    • Federal employment laws 
    • State employment laws 
    • Local employment regulations 
    • Company policies
  • Assist with unemployment claims and employment verifications.
  • Support workers' compensation administration and return-to-work programs.
  • Assist during HR audits and maintain required employment records.
• • Assist employees with benefit enrollment and qualifying life events.
  • Educate employees regarding available benefit programs.
  • Coordinate benefit enrollments with NexCore Benefits Administration.
  • Assist with leave administration including FMLA and ADA accommodations.
  • Support annual Open Enrollment activities.
• • None unless otherwise assigned.