Jobs and Careers

Virtual Assistant – Residential Building Project Support (Hybrid PM/Estimator Role) (RUC)

BruntWork

UKRemotefull_timeVerifiedPosted 19 Jan 2026

About the role

This is a remote position.

Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break.

Job Type: Full-time

About the Role: We are seeking a proactive and organized Virtual Assistant to support our residential building operations. This hybrid role demands familiarity with building terminology and processes, ideally with a background in project management or estimating. The VA will play a critical role in streamlining workflows, maintaining accurate records, managing communications, and assisting with estimating and documentation to ensure smooth project execution. Key Responsibilities: Wunderbuild Platform Management â Maintain and update client contact information; remove duplicates and ensure completeness â Manage supplier contacts including obtaining and uploading subcontractor insurances and licenses â Establish standardized document folder templates for consistent job layouts â Set up and manage messaging channels within the platform â Monitor and chase timesheets daily to ensure completion and accuracy against site diaries â Oversee daily completion of site and truck diaries, following up with team members as needed â Import and allocate invoices to cost codes (potential responsibility) â Complete and maintain checklists relevant to projects â Develop estimating templates and standardize templates for documentation â Finalize and maintain cost code structures â Assist with estimating, take-offs, drafting variations, and progress claims Email and Calendar Management â Manage and organize inbox, ensuring emails are moved to relevant folders with consistent job codes â Sort emails into trade-specific folders for easier access and tracking â Manage calendar and schedule meetings, considering travel time and priorities Accounts and Compliance Support â Apply and manage hire account â Assist with Occupancy Certificate applications and follow-ups for projects

Requirements

Qualifications and Skills: â Proven experience in residential building estimating and/or project management â Proficiency with Wunderbuild or similar construction management platforms â Strong organizational skills and attention to detail â Excellent communication skills and ability to follow up persistently but professionally â Ability to multitask and manage time efficiently â Familiarity with document and file management systems â Comfortable working remotely and coordinating with multiple stakeholders Why Join Us? This role offers the chance to be involved in exciting residential building projects and contribute significantly to operational efficiency. If you enjoy a dynamic environment and have a passion for construction and project support, we want to hear from you.