DOC Pontiac CC Office Associate - Shift Supervisor Secretary

Job Requisition ID: 49516 
Closing Date: 09/23/2025 11:59 p.m.
​Agency: Department of Corrections - Pontiac Correctional Center 
Class Title: OFFICE ASSOCIATE - 30015 
Skill Option: Keyboarding 
Bilingual Option: None
Salary: Anticipated Starting Salary $4161 a month; Full Range $4161 - $5569 a month
Job Type: Salaried
Category: Full Time 
County: Livingston
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code: 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended.  When applicable, title that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.  Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.  Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

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No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Pontiac Correctional Center is seeking a motivated, detail-oriented individual to serve as an Office Associate to add to our team.  In this role you will be responsible for keyboarding complex charts, documents, forms, memoranda, and letters.  You will serve as clerical support to the Administrative Major / Unit Manager, answering phones, as well as organize and maintain complex filing systems for correspondence and security personnel. The desired individual will be organized, able to multi-task, and perform duties in a high functioning office.  We invite all qualified candidates to apply. 

Essential Functions

• Serves as secretary to the Shift Supervisor.
  Keyboards complex charts, documents, forms, memoranda, and letters.
• Organizes and maintains complex filing systems for correspondence and security personnel.
• Serves as clerical support to the Administrative Major / Unit Manager.
• As a receptionist answers the phone.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience. 
• Requires ability to keyboard accurately 45 words per minute.

Conditions of Employment

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