Sr. Project Coordinator, CFAR Administrative

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Microbiology & Immunology has an exciting opportunity for a Sr. Project Coordinator position. The incumbent coordinates project activities to ensure projects are on schedule. This role provides administrative and logistical support including meeting arrangement, progress tracking, and documentation. In addition, this job also prepares comprehensive action plans that detail available resources, timeframes and budgets for projects.

CORE JOB FUNCTIONS
1.Assists with the assignment of tasks to internal teams to include schedule management.
2.Assists with budget preparation and tracks all project related expenditures.
3.Monitors project progress and addresses any issues that arise. Assists with the identification of completion shortfalls.
4.Acts as the point of contact and communicates the project status to relevant stakeholders.Communicates timeline changes and new information to project team.
5.Creates and maintains comprehensive project documentation, plans and reports. Ensures all needed documentation is current and properly filed and stored.
6.Ensures adherence to standards and requirements by reviewing project objectives against deliverables.
7.Organizes, attends and participates in project meetings.
8.Prepares necessary presentation materials for project meetings.
9.Records minutes and takes detailed notes during meetings.
10.Evaluates current procedures and recommends changes to improve the efficiency of planning and scheduling of projects.
11.Adheres to University and unit-level policy and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

• High school diploma or equivalent required

• Minimum 3 years of relevant experience

Department Specific Functions
The Sr. Project Coordinator for the Miami CFAR Administrative Core entails coordinating the Core and providing direct support to Miami CFAR leadership, members and collaborators.
The Miami Center for AIDS Research (CFAR) focus is to encourage and support basic and translational HIV/AIDS research, foster synergy to improve the coordination of HIV/AIDS research, support emerging research opportunities and to promote efficiencies through resources shared by multiple independent centers, institutions and laboratories.
The Miami CFAR Cores and the services they provide address the needs of HIV/AIDS investigators and are inclusive of the full range of HIV/AIDS science funded at the institution. The Miami CFAR fosters collaborative, multi-institutional linkages with international, domestic and Minority Serving Institutions (MSIs) and organizations to foster a holistic approach to research, training and collaborative studies.
The Administrative Core provides both an organizational and administrative structure that is conducive to ensuring efficient and effective collaborative efforts and synergy among the Cores, Scientific Working Groups, Scientific Interest Groups and other collaborating partners.
The Sr. Project Coordinator will carry out activities for the development, maintenance, delivery and evaluation of the Core support activities. Tasks include but are not limited to,
• Coordinating Miami CFAR meetings, Inter-CFAR meetings, and Scientific Interest Group meetings
• Coordinating and compiling the Core report for the Miami CFAR Executive Director’s meetings
• Coordinating peer reviews
• Providing technical support to Pilot PI’s and other Miami CFAR early career and new HIV/AIDS investigators
• Coordinating manuscript preparation including conducting literature searches/reviews, communication among co-authors, preparing references and conducting the manuscript submission process including tracking the review and coordinating the revise/resubmit process
• Developing and maintaining investigator support materials
• Coordinating the preparation of Miami CFAR reports to the sponsored funding agency
• Coordinating and participating in strategic planning to advance and sustain the work of the Miami CFAR and its collaborating parties.
• Manage the Core budget and track the finan