Executive Assistant

At Near, we help top talent in Latin America find remote roles with US companies. Our mission is to create better lives by fostering a remote work culture that transcends borders.

Our client is looking for an Executive assistant who will report to the CEO of three companies.

Responsibilities

• Prompt Review and Swift Responses to Emails:

  • Prioritize and respond to emails in a timely manner, ensuring efficient communication flow.

• Calendar Management:

  • Organize and manage the CEO's calendar, ensuring optimal use of time and scheduling efficiency.

• Travel Management:

  • Coordinate travel arrangements, including booking flights and hotels, submitting expenses, and arranging ground transportation.

• Online Tasks and Phone Calls:

  • Handle miscellaneous online tasks and phone calls as required, demonstrating adaptability and resourcefulness.

• Project Coordination:

  • Utilize ASANA (or similar) to manage and follow up on ongoing projects, identifying and communicating the next actions required.

• Content Creation:

  • Generate content pages in Notion and Google Docs to support various initiatives within the organization.

Qualifications

• Language Proficiency:

  • Proficient in English with excellent written and verbal communication skills.

• Organizational Skills:

  • Highly organized and detail-oriented, capable of identifying subtle cues to address underlying issues or opportunities.

• Analytical Thinking:

  • Strong analytical thinker with the ability to assess situations and make informed decisions.

• Customer Service Skills:

  • Exceptional customer service skills, ensuring a positive experience for both internal and external stakeholders.

• Systems Thinking:

  • Demonstrated ability to build effective, simple, scalable, and lean systems to achieve goals with maximum efficiency.

• Fast-Learner:

  • Quick learner who can adapt to new tasks and responsibilities rapidly.

• Drive for Growth and Proactive:

  • Exhibits radical ownership, driven to perfect skills, and constantly seeks opportunities for personal and professional growth.

• Independence and Efficiency:

  • Capable of independently managing tasks, prioritizing intelligently, and consistently delivering on commitments.

Culture

• Humility

  • Embraces tasks related to running and building the business, valuing and appreciating the diverse aspects of the role.

• Respect

  • Demonstrates respect for customers, vendors, and colleagues, treating them as individuals first and foremost.

• Balanced Intensity

  • Approaches work with intensity while maintaining a positive and collaborative demeanor.

• Clear Communication

  • Possesses clear, concise, and professional communication skills, ensuring effective conveyance of ideas and priorities.

Working Hours: 8 am - 5 pm (Central Standard Zone)

Benefits

• 100% remote

• Compensation in US Dollars

• 2 weeks of PTO

• Local holidays

• Dynamic Work Environment

• Growth Opportunities

Not a good match? Explore our website for more job options https://jobs.hirewithnear.com/