National Recruiting Administrative Assistant

Combined Insurance, a Chubb Company, is seeking a National Recruiting Administrative Assistant to join our fast-paced, high energy, growing company. We are proud of our tradition of success in the insurance industry of over 100 years. Come join our team of hard-working, talented professionals!

 

Job Summary 

• This role will support the daily and weekly administrative and data entry functions for the National Recruiting team to include the AVP, National Recruiting, National Recruiting Manager, and Talent Acquisition Partners (TAP). This includes assisting with general office tasks, maintaining various records and databases, reports, reviewing documents for completion and accuracy, handling basic inquiries, and  routing them to the correct departments and/or individuals.

 

Responsibilities 

• Provide support with the Independent Agent (IA)/Agency Coordinator (AC) contracting process, working closely with the Licensing department, and reporting to Talent Acquisition Partners (TAPs) on candidate status.
• Partner with Licensing to troubleshoot field inquiries, issues, etc.
• Create weekly reporting for TAP team using the automated contracting system.
• Monthly collection of job posting information from TAPs and send to Advertising partner for posting on job boards.
• Pull licensed Agent data lists from Discovery Database for National Recruiting.
• Periodically collecting information from Agency Directors / Agency Leaders based on National Recruiting needs.
• Partner with TAPs to forward selected applicant information to field sales leader for review.
• Assist TAPs with sending out TextUs messages and forwarding responses as needed.
• Work with Finance to disseminate usage reports to field leaders on a monthly basis, from Independent Agent Referral program and field questions on data.
• Provide support with the review of ExamFX reports and communications and distribute information to field leaders.
• Monitoring National Recruiting email box and forward IA Opportunity applicants to TAP team.
• Partner with Leadership TAPs to create/assemble materials and information related to Market Opportunity for each market.

 

 

 

Competencies 

• Problem Solving: Takes an organized and logical approach to thinking through problems and complex issues. Simplifies complexity by breaking down issues into manageable parts. Looks beyond the obvious to get at root causes. Develops insight into problems, issues, and situation.   
• Continuous Learning: Demonstrates a desire and capacity to expand expertise, develop new skills and grow professionally. Seeks and takes ownership of opportunities to learn, acquire new knowledge and deepen technical expertise. Takes advantage of formal and informal developmental opportunities. Takes on challenging work assignments that lead to professional growth 
• Initiative: Willingly does more than is required or expected in the job. Meets objectives on time with minimal supervision. Eager and willing to go the extra mile in terms of time and effort. Is self-motivated and seizes opportunities to make a difference. 
• Adaptability:  Ability to re-direct personal efforts in response to changing circumstances.  Is receptive to new ideas and new ways of doing things.  Effectively prioritizes according to competing demands and shifting objectives.  Can navigate through uncertainty and knows when to change course 
• Results Orientation: Effectively executes on plans, drives for results and takes accountability for outcomes. Perseveres and does not give up easily in challenging situations. Recognizes and capitalizes on opportunities. Takes full accountability for achieving (or failing to achieve) desired results 
• Values Orientation: Upholds and models Chubb values and always does the right thing for the company, colleagues and customers. Is direct truthful and trusted by others. Acts as a team player. Acts ethically and maintains a high level of professional integrity. Fosters high collaboration within own team and across the company; constantly acts and thinks “One Chubb” 

 

Skills

• Effective communication skills, both verbal and written.
• Ability to research & collect data and data entry.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills, with the ability to prioritize and multitask effectively.
• Proficient in using Microsoft Office software.
• Strong problem-solving skills and the ability to work independently or as part of a team.
• Flexibility, adaptability, and a willingness to learn new tasks and ta