Education Program Manager - ONC Radiation Oncology

Department:

SOM KC Radiation Oncology

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Radiation Oncology

Position Title:

Education Program Manager - ONC Radiation Oncology

Job Family Group:

Professional Staff

Job Description Summary:

Assist in the administration of Department Education and Grant programs. Education Program Manager (EPM) assures programs for the education of residents, fellows and/or visiting students are properly organized, well-coordinated, effective, monitored and in compliance with requirements set by KUMC’s GME office and by accrediting agencies such as the ACGME and CAMPEP. Recruit new residents and/or fellows. Supports rotating medical students, residents and/or fellows in the program. Provides administrative functions for the unit that may include accreditation, scheduling meetings, organizing day-to-day activities, coordinating with grant partners, organizing education related events, recording information for reporting and tracking and troubleshooting problems. The EPM also directs annual Radiation Oncology mock orals that includes organizing the function as well as recruiting physician examiners and managing the financial and operations aspects of the program. Medical student outreach is managed by the EPM and quarterly newsletters are developed and disseminated. EPM will manage the administrative process of the Radiation Oncology Grants and Contracts.

The EPM works with the Chairman, Residency Program Directors and Medical Clerkship Director to plan, organize, direct, and lead all initiatives related to education in the Department of Radiation Oncology. Scope of responsibility encompasses all settings throughout the Department. Flexibility and adaptability are critical skills for success. The EPM will develop an intimate familiarity with the key elements of the departmental strategic plan with respect to the educational and grant missions. The EPM has a detailed understanding and can skillfully use the techniques of system design, re-engineering, project management, quality improvement, outcomes measurement, and statistical analysis. The EPM is responsible for administrative conformance to regulatory requirements, contractual obligations, and departmental policy.

Job Description:

Key Roles and Responsibilities:

• Supports the accomplishment of departmental strategic plans that achieve high impact and significant improvements in organizational performance with respect to education.

• Provides project management, high-level data analysis, and measurement of outcomes, and reports the results and accomplishments of educational initiatives.

• Manage the daily operational requirements of training programs and implement relevant program policies and procedures. Maintains a high level of compliance with the GME policy and procedures, and the Residency Review Committees ACGME requirements and timelines as well as the CAMPEP requirements for the physics residency and certificate program.

• Has input and impact on budgeting, controlling expenditures, planning, scheduling, and procedural change in order to achieve and maintain an efficient, cost-effective program.

• Coordinate the educational functions of the program including the timely dissemination of information and documentation, which is necessary for the efficient operation of all radiation oncology training programs

• Develops performance improvement targets for quality, service, and efficiency of the organization. Provides leadership for implementing changes targeted at systems improvement. Measures and evaluates attainment of results with accountability for specific objectives. Assists Program Directors and staffs in the Program Education Committee, Clinical Competency Committee and Steering Committee.

• Analyzes, develops and implements improvement activities to increase compliance rates as measured by nationally standardized benchmarks and definitions.

• Track rotation information regarding performance of residents and fellows in all designated training sites, including attainment of performance needed for promotion and identification of competence for completion of training by milestones develops a high level of competence with the MedHub residency management system and Typhon system to include, schedules, evaluations, conference and delivery of goals and objectives.

• Facilitate timely completion and documentation of required evaluations of residents, fellows, faculty, and the program, and ensure the data is made available.

• Assist with planning departmental annual events including orientation, graduation, faculty retreats, as well as various meetings and program-related events.

• Develop in consultation with the Program Director, the rotation and teaching conference schedules, and track conference attendance and evaluat