Administrative Coordinator for the Clinical Laboratory Science Program

 

Job Summary

San José State University is seeking a highly organized and self-motivated Administrative Coordinator to support the Clinical Laboratory Scientist (CLS) and Clinical Genetics Molecular Biologist Scientist (CGMBS) Training Programs. Reporting to the Director of Resources and Operations and working under the lead direction of the Department Chair of Biological Sciences, the Administrative Coordinator provides critical administrative support to ensure the success of the department's operations, students, and faculty.

 

Key Responsibilities

• Coordinate program activities, including interviews, orientations, events, meetings, and graduations
• Maintain academic calendars, electronic databases, course schedules, and marketing materials
• Provide day-to-day clerical and front desk support for CLS and CGMBS programs
• Manage communications via phone, email, and website
• Assist with financial processes including purchase orders, reimbursements, and expenditure tracking
• Collaborate with campus units for web services, IT support, and faculty assistance
• Maintain supplies and equipment

 

Knowledge, Skills & Abilities

• Ability to communicate with constituents in a professional and respectful manner
• Ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment
• Strong oral communication skills
• Must possess excellent customer service and public relations skills
• Ability to communicate effectively in person, in writing and by telephone
• Strong organizational skills
• Ability to creatively problem-solve skills
• Working knowledge of software applications, including word processing, spreadsheets, and database management
• Knowledge of and skills in standard office procedures and practices
• Ability to develop, organize and maintain various office systems
• Ability to monitor a budget, reconcile financial records, analyze data and make projections as needed
• Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area
• Ability to interpret and apply policies and procedures independently, and use judgment and discretion to consult with Director when precedents do not exist
• Ability to coordinate and prioritize multiple administrative and clerical tasks for a variety of users, set schedules, complete projects accordingly, and direct student assistants
• Ability to maintain confidentiality and appropriately handle sensitive communications with students, employees, and external agencies

 

Required Qualifications

• Completion of a high school program, technical/vocational program, or their equivalents
• Three (3) years of related office work experience

 

Preferred Qualifications

• Two (2) years of progressively responsible administrative and office support / front desk customer service experience
• PeopleSoft or similar databases and standard office software applications (MS Office, PeopleSoft)
• Working in a higher education environment
• Demonstrated ability to create various departmental reports

 

Compensation

Classification: Administrative Support Coordinator II
Anticipated Hiring Range: $4,667/month - $5,234/month
CSU Salary Range: $4,058/month - $6,653/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

 

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: July 25, 2025 through August 10, 2025. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

 

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

 

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) an